Deputy Chief Financial Officer & Financial Controller

 POSITION PURPOSE

The Deputy Chief Financial Officer & Financial Controller supports the Director – Finance, Administration & Chief Financial Officer (CFO) in the operational leadership, financial control, compliance oversight, and implementation of GWPO's global financial management systems across the GWPO Secretariat and the GWP Network.

The position serves as GWPO's operational Financial Controller and is responsible for financial consolidation, accounting controls, operational financial management, treasury coordination, payroll oversight, donor financial compliance, grant management oversight, audit support, staff financial entitlements administration, and financial reporting across designated programmes and regional portfolios.

The role focuses primarily on operational finance, accounting oversight, financial reporting quality assurance, budget implementation support, liquidity monitoring, treasury operations, payroll administration, corporate finance operations, and financial control systems, while the Director – Finance, Administration & CFO retains overall strategic, institutional, fiduciary, and corporate financial leadership responsibilities.

The Deputy Chief Financial Officer & Financial Controller serves as a key operational financial focal point for Regional Water Partnerships (RWPs), Country Water Partnerships (CWPs), host institutions, implementing partners, and projects. The incumbent provides financial analysis, technical guidance, operational support, fiduciary oversight, and capacity strengthening across GWPO's decentralized operational architecture.

The position provides operational leadership of the Finance & Administration support functions and coordinates day-to-day financial management activities across GWPO operations and designated regional portfolios.

The Deputy Chief Financial Officer & Financial Controller reports directly to the Director – Finance, Administration & CFO and works closely with programme teams, regional teams, project managers, finance staff, auditors, host institutions, funding partners, pension providers, insurance providers, payroll service providers, and corporate service providers.

Certain operational responsibilities may be exercised directly or through delegated supervision and coordination of finance, payroll, treasury, grants management, and administrative personnel within the Finance & Administration function.

The Deputy Chief Financial Officer & Financial Controller may serve in an acting capacity during temporary absences of the Director – Finance, Administration & CFO, within delegated authority.

RESPONSIBILITIES

Financial Control, Treasury Operations and Financial Management

The Deputy Chief Financial Officer & Financial Controller shall:

• Serve as GWPO's operational Financial Controller responsible for financial consolidation, financial controls, reconciliation oversight, operational treasury coordination, and financial reporting quality assurance across designated regional and programme portfolios;
• Support the CFO in operational financial management, financial planning, financial reporting, and compliance oversight;
• Manage day-to-day financial operations for GWPO and provide operational financial support to Regional Water Partnerships and designated programmes;
• Coordinate consolidation of financial statements, liquidity monitoring, multi-currency cash flow management, and foreign exchange exposure monitoring across GWPO operations and designated regional portfolios;
• Prepare and monitor institutional and regional cash flow forecasts, liquidity projections, funding utilization trends, and financial forecasts to support effective financial planning and treasury management;
• Monitor regional liquidity positions and support recommendations relating to cash flow allocations and funding requests;
• Oversee operational reconciliation and monitoring of GWPO bank accounts, cash balances, bank reconciliations, and related treasury transactions in accordance with internal financial controls and delegated authority;
• Support implementation and operationalization of the GWPO-GWP Network Integrated Financial Management and Reporting System (NIFMARS);
• Establish and maintain effective financial management controls and operational procedures across designated portfolios;
• Serve as authorized operational focal point for supplier and financial master data management within approved financial systems and delegated authority;
• Coordinate and oversee payroll administration processes, payroll reconciliations, and salary-related financial controls in accordance with GWPO policies, staff rules, applicable tax obligations, and approved compensation frameworks;
• Support administration and financial coordination of staff benefits, including pension arrangements, medical insurance, life and travel insurance, staff entitlements, and related financial obligations in accordance with GWPO policies and contractual frameworks;
• Support financial administration and processing of internationally recruited staff entitlements and mobility-related benefits, including installation grants, relocation support, home leave, education-related entitlements, and separation-related payments in accordance with applicable GWPO policies and contractual provisions;
• Coordinate financial administration and reconciliation processes relating to pension contributions, insurance schemes, and staff benefit providers, and support maintenance of accurate related financial records;
• Support implementation and operational oversight of GWPO's Grant Management Policy, grant administration procedures, and financial compliance mechanisms across GWPO-led and jointly delivered programmes;
• Support operational implementation and monitoring of GWPO's joint delivery and cost recovery framework across GWPO-led and jointly delivered programmes, including tracking of financial allocations, delivery shares, management fees, and cost recovery flows between GWPO and Regional Water Partnerships;
• Support implementation of cost recovery systems, financial reporting structures, and financial process harmonization;
• Coordinate and operationally manage the annual budgeting cycle in collaboration with programme teams, regional hubs, and the CFO;
• Prepare financial forecasts, expenditure analysis, and budget monitoring reports aligned with the phased implementation of the GWP Strategy 2026–2030;
• Support operational implementation of financial risk mitigation measures and internal control systems;
• Continuously identify and support implementation of improvements to financial systems, operational workflows, reporting quality, and service delivery.

Financial Reporting, Financial Analysis and Operational Performance Support

• Facilitate and quality assure timely financial reporting from assigned Regional Water Partnerships and projects;
• Coordinate quarterly financial reporting processes with Regional Water Partnerships and designated programmes, including review, reconciliation, consolidation, variance analysis, and follow-up on reporting quality and compliance issues;
• Consolidate regional financial reports and prepare summary financial analysis for management review;
• Reconcile regional reports, liquidity reports, budget follow-up reports, payroll reports, and treasury reports;
• Prepare quarterly financial briefs, expenditure analyses, budget variance reports, and treasury summaries;
• Prepare and submit donor financial reports and internal financial reports in accordance with applicable standards and timelines;
• Monitor financial performance across assigned programmes and regional portfolios;
• Work closely with programme and Network Operations teams to strengthen integration between financial reporting, operational performance monitoring, and results reporting systems;
• Maintain updated records of financial contacts, auditors, payroll providers, insurance providers, pension providers, and financial reporting systems across designated regions and projects.

Fiduciary Compliance, Audit and Risk Management

• Ensure compliance with applicable GWPO financial rules, donor agreements, financial procedures, and operational financial guidelines;
• Ensure compliance with applicable IGO financial rules, donor regulations, and host country financial requirements relevant to assigned operational portfolios;
• Support fiduciary compliance assessments, donor due diligence processes, and financial risk mitigation measures across GWPO-led and jointly delivered programmes;
• Support financial due diligence assessments, fiduciary risk reviews, and financial capacity assessments for Regional Water Partnerships, Country Water Partnerships, host institutions, implementing partners, and other entities prior to grant disbursement or contractual engagement by GWPO;
• Support financial and fiduciary assessments associated with Regional Water Partnership accreditation, hosting arrangements, institutional capacity reviews, and operational compliance processes;
• Coordinate internal and external audits and support timely implementation of audit recommendations;
• Coordinate collection, consolidation, quality assurance, and submission of regional and project financial statements, audit reports, payroll records, pension reconciliations, and supporting documentation for preparation of GWPO consolidated annual fina

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