DEPARTMENT PURPOSE:
TEAM PURPOSE: to contribute to the development and implementation of resource mobilization strategies to establish strategic partnerships between Oxfam and institutional donors to identify and develop new funding opportunities and overall compliance and grant management
JOB PURPOSE: The Grants and Compliance Coordinator lead the grants management and compliance function within the Business Development Unit (BDU) in OPT. The role oversees the management of a large and diverse grant portfolio (approximately 70-90 active projects), ensuring full compliance with donor and Oxfam requirements, strong internal systems, proactive risk management, and high-quality reporting.
The coordinator supervises the compliance team, strengthens grant management systems, and ensures effective coordination with Program, Finance, and Business Development colleagues. The postholder will lead day-to-day donor engagement and communications for designated portfolios, serving as the primary compliance focal point for institutional donors. Specifically, this includes leading routine communications and ensuring strong compliance management. While proposal development is primarily led by the Bid Development team, the coordinator contributes strategically to selected opportunities.
JOB REPORTS TO
Business Development Manager
ROLES REPORTING TO THIS JOB
Grants & compliance Officer x1 + (up to 4 direct reports upon needs - TBC)
BUDGET RESPONSIBILITY
NA
GEOGRAPHICAL SCOPE
OPT & globally
IMPACT
Internal country team, OPT and Oxfam confederation
External, Global
KEY STAKEHOLDERS
Program Teams, Support Teams, Oxfam Affiliates, Regional Team and institutional donors.
Key responsibilities
KEY RESPONSIBILITIES (Technical, Leadership, People and Resource management)
1. Grants Oversight and Compliance Leadership
* Oversee grant management and compliance across all active projects in OPT.
* Ensure strong monitoring of donor contractual obligations, reporting schedules, budget compliance, and risk mitigation.
* Lead on donor reporting quality assurance (financial and narrative), ensuring timely and compliant submissions.
* Oversee contract and amendment processes, ensuring proper documentation and system updates.
* Maintain regular communication with Program, Finance, and Business Development colleagues to anticipate risks, bottlenecks, and required adjustments.
* Provide strategic compliance advice to senior management and the Business Development Manager (BDM).
* Represent the compliance function in donor communications as required and serve as focal point for selected donors where appropriate.
2. Team Leadership and Portfolio Management
* Directly supervise up to four compliance team members, ensuring clear workload allocation and professional development.
* Assign grants across the compliance team to ensure balanced portfolio management.
* Maintain a smaller portfolio of strategically important or higher-risk projects.
* Hold regular review meetings with team members to monitor progress, identify risks, and strengthen performance.
* Ensure proper project closure processes in coordination with Program and Finance teams.
3. Systems and Information Management
* Act as system focal point for grants management platforms (e.g., SAP, OPP and related internal systems), ensuring accurate and timely data entry and oversight.
* Oversee the central grants tracker, ensuring real-time visibility on project status, reporting deadlines, contract status, risk levels, and key milestones.
* Ensure structured documentation and filing systems for all grants and contracts.
* Strengthen internal grant management processes and standard operating procedures to improve efficiency and accountability.
4. Strategic Business Development Support
* Provide compliance input into new funding opportunities, particularly medium- to high-risk or complex proposals, as requested by the BDM.
* Contribute to proposal development selectively, while ensuring compliance review and risk assessment across submissions.
* Support contract negotiation and amendment processes for awarded grants.
* Ensure alignment between approved proposals, donor contracts, and internal systems.
* Participate and or lead in donor meetings related to funding opportunities and active grants as requested, ensuring compliance considerations are integrated from bid stage through to post-award management.
5. Scope and Reporting
* Leads sub-department within the Business Development Unit (BDU).
* Direct line management of up to four compliance team members.
* Oversees compliance management of approximately 70-90 active grants.
* The coordinator works in close collaboration with the Business Development Manager and Bid Leads to ensure early compliance engagement during opportunity design and proposal development. This facilitates smooth transition from award to post-award grant management and ensures alignment between proposal commitments, contractual requirements, and implementation systems.
General Other Responsibilities
* Eager and required to adhere to Oxfam's principles and values as well as the promotion of gender justice and women's rights.
* Understanding of and commitment to adhere to equity, diversity, gender, child safety and staff health and wellbeing principles.
Key Attributes
* Ability to demonstrate sensitivity to gender issues, as well as the commitment to equal opportunities.
* Ability to demonstrate an openness and willingness to learn about the application of gender/gender mainstreaming, women's rights, and diversity for all aspects of development work.
* Commitment to Oxfam's safeguarding policies to ensure all people who come into contact with Oxfam are as safe as possible.
CORE DIMENSIONS
* Leads and coordinates grant management and compliance across a large and complex project portfolio, resolving issues with significant operational and reputational impact.
* Exercises sound judgment in managing competing priorities, complex donor requirements, and organizational risk within a fragile context.
* Synthesizes information from multiple internal and external sources to inform decision-making, risk mitigation, and strategic planning.
* Influences adherence to donor and Oxfam standards across departments through effective coordination, guidance, and capacity strengthening.
* Communicates complex contractual, financial, and compliance information clearly to diverse audiences, including senior management and donors.
* Builds collaborative working relationships internally and externally to strengthen grant performance and accountability.
Who are we looking for?
Essential Competencies
* Accountability - Our purpose-driven, results-focused approach means we take responsibility for our actions and hold ourselves accountable. We believe that others should also be held accountable for their actions.
* Empowerment - Our approach means that everyone involved with Oxfam, from our staff and supporters to people living in poverty, should feel they can make change happen.
* Inclusiveness - We are open to everyone and embrace diversity. We believe everyone has a contribution to make, regardless of visible and invisible differences.
Essential Technical Competencies
* 4+ years of progressive experience in grants management and donor compliance, with at least 2+ years in an international organization.
* Demonstrated experience managing institutional donor grants (humanitarian and/or development), including contract management, reporting, and compliance oversight.
* Strong knowledge of donor regulations and contractual requirements (e.g., UN, EU, and other institutional donors).
* Proven experience in overseeing donor reporting processes and ensuring quality, accuracy, and timely submission.
* Experience contributing to proposal development and budget review, particularly from a compliance and risk perspective.
* Experience supervising or coordinating staff and managing workload distribution is an asset.
* Strong analytical skills, with the ability to identify risks and provide practical compliance guidance to program and finance teams.
* Excellent communication skills in English and Arabic (written and verbal).
* Strong organizational skills, with the ability to manage a high-volume and complex grant portfolio under pressure.
* Proficiency in MS Office applications, particularly Word and Excel; experience with grants management systems is an asset.
* Sound understanding of NGO programming and humanitarian/development contexts.
For complete job description and to apply, visit:
https://jobs.oxfamnovib.nl/job/Ramallah-%28PSE_RAM%29-GRANTS-AND-COMPLIANCE-COORDINATOR/1374985533/
HOW TO APPLY:
Apply now » (https://jobs.oxfamnovib.nl/talentcommunity/apply/1374985533/?locale=en_GB)