Hamad Bin Khalifa University (HBKU), a member of the Qatar Foundation for Education, Science, and Community Development (QF), was founded in 2010 to continue fulfilling QF's vision of unlocking human potential. HBKU is a homegrown research and graduate studies University that acts as a catalyst for positive transformation in Qatar and the region while having a global impact.
HBKU seeks applications for the position of Business Support Officer. The applicant will be responsible for supporting business activities, including communications management, and workflow distribution and collection with internal and external constituents and stakeholders, ensuring the office's operational efficiency.
Responsibilities:
* Support day-to-day business and project management activities by providing administrative duties, including but not limited to: scheduling appointments, organizing and printing email attachments, scanning, developing physical and digital files, virtual filing cabinets, etc.
* Represent the office as a liaison and focal point to HBKU president's office, Qatar campuses, strategic partners, and all other relevant internal and external constituents and stakeholders to provide a clear and direct line of communication.
* Update and maintain a database of all internal and external stakeholders' contact information to enable business relationship continuity and ease of communication.
* Facilitate all communications, including answering calls, reviewing, assessing, preparing briefs, and responding to emails addressed to the supervisor.
* Assist in planning relevant office events such as information sessions, presentations, and workshops; distribute information, draft agendas, and organize and facilitate high-level meetings in coordination with HBKU Communications, ensuring no duplication of efforts.
* Coordinate and prepare internal and external meetings; prepare and distribute minutes of meetings, keep records and documents of meeting decisions, and track agreed actions and decisions.
* Develop monitoring templates and follow up with supervisor's direct reports on action and assignment deadlines and documentation; provide periodic reports on assignment progress and status of special projects/deadlines.
* Ensure that staff remain current on business initiatives and that directives that affect their work are carried out.
* File, archive, and retrieve organizational, administrative, and financial documents and reports.
* Collect and compile data regarding the office's programs and projects that could be presented to the public and relevant communities/audiences; prepare and deliver presentations using this data to the management.
* Support budget preparation and review, including obtaining approvals and ensuring it is well implemented and controlled to achieve the office's objectives.
* Support the preparation of the office's annual business plan.
* Other reasonable tasks as assigned by the supervisor.
Requirements:
* Bachelor's degree in business administration or other relevant field of study.
* 2 - 5 years of relevant full-time work experience.
* Excellent knowledge of data assessment, interpretation, evaluation, and reporting.
* Excellent knowledge of policies, procedures, systems and work methods.
* Excellent organizational and planning skills.
* Strong communication and interpersonal skills.
* Excellent writing skills with the ability to draft and edit a variety of written reports and communications and to articulate ideas clearly and concisely; Arabic proficiency is an advantage.
* Proficiency in MS Office applications.
For complete job description and to apply, visit:
https://www.hbku.edu.qa/en/careers/business-support-officer
HOW TO APPLY:
To apply, please follow this link (https://hbku.wufoo.com/forms/z13362kp1yur6v8/)
Additional documents may be solicited from short-listed candidates.
Applications will be reviewed immediately and continue on a rolling basis until the position is filled. Shortlisted candidates will be contacted for interviews.