Job ID: 306171

Expat Service Administrator (Human Resources Department)

International Vaccine Institute

Location: Seoul, South Korea

Apply by: 10 Jun 2026

Relevant Sectors

Administration, Management, Finance/Accounting, Procurement

Fundraising, Business Development, Grants Writer

Human Rights, Law, Migration, Conflicts, Justice

We are seeking an Expat Service Administrator for 2-year-regular position (renewable) to work within the Human Resources Department at the International Vaccine Institute in Seoul, Korea. (Duty station: Seoul, Korea)

Job Description

This role supports the delivery of expat services at IVI by handling day-to-day administrative tasks and ensuring timely and accurate support for internationally recruited staff in line with internal policies and regulatory requirements.

Key Roles & Responsibilities

1. Maintain and improve expat service
* Develop and update expat service guides and materials
* Stay up to date on immigration policies and tenancy law
* Maintain trackers and ensure data accuracy across expat service records

2. MOFA & Immigration Assistance
* Support MOFA-related processes in compliance with applicable regulations, including preparation and submission of required documentation
* Coordinate with overseas missions and relevant authorities on visa-related matters and support visa applications and extensions for expat staff and their dependents

3. Housing Management
* Coordinate housing arrangements including home search and lease documentation
* Assist in lease contract preparation
* Manage communication with real estate agents and vendors
* Support move-in and move-out processes
* Monitor and follow up on housing-related key dates
* Respond to housing-related inquiries

4. General Administrative Support
* Provide on-site support for expat staff, including Immigration Office & MOFA visits, and general settlement assistance
* Process routine vendor payments
* Support general expat service operations
* All other tasks assigned by the supervisor

Job Requirements and Qualifications

1. Education Requirements
* Bachelor's degree or equivalent

2. Related Field Work Experience
* 3+ years

3. Technical and Professional Skills / Knowledge
* Proficiency in MS Office
* Sound knowledge of HRIS
* Understanding of Immigrations guidelines
* Understanding of MOFA process preferred

4. Key Competency
* Client Orientation
* Communication
* Commitment to Continuous Learning
* Strong quantitative and analytical skills
* Excellent organizational skills and attention to detail
* Excellent time management skills with a proven ability to meet deadlines

5. Language Proficiency
* Fluency in English

For complete job description and to apply, visit:
https://www.ivi.int/expat-service-administrator-human-resources-department-based-in-seoul/

HOW TO APPLY:
[IMPORTANT] Please download and complete this Employment History template before submitting your application.

? Download Employment History Template (https://www.ivi.int/wp-content/uploads/2026/02/Employment-History-Template_vupdated_2026.xlsx)

Applicants should complete the online application form available on the job posting page, including uploading the completed Employment History Template in Excel format. In case of errors when submitting with an attachment, proceed without the file and submit your CV to the Recruitment Inquiries page (https://www.ivi.int/recruitment-inquiries/).
https://www.ivi.int/expat-service-administrator-human-resources-department-based-in-seoul/