PARTNERSHIP FINANCE OFFICER
JOB DETAILS
LOCATION: Gaza
CONTRACT TYPE: Fixed Term – 12 months
JOB FAMILY: Business Operations
ONE OXFAM GRADE: D2
DEPARTMENT: Finance
TEAM: Finance Program team/OPT
SALARY PER ANNUM: Gaza: Min xxxxxx – Max xxxxxx
HOURS: Full time – 40 hours a week
FLEXIBLE WORKING
We believe flexible working is key to building the Oxfam of the future, so we're open to talking through the type of flexible arrangements which might work for you. We think this role would work particularly well as a fully Office-based.
COMMITMENT TO DIVERSITY AND INCLUSION
We are committed to ensuring diversity and gender equality within our organization.
TEAM PURPOSE:
To maintain the financial aspects of OPT programs in such a way that the finances for OPT projects are running efficiently and effectively administered and accounted for according to the standards and procedures set
JOB PURPOSE:
The tasks of the Partnership Finance Officer are focused on providing financial support to the OPT Response program partners focusing on ensuring procurement compliance and supporting the audit of partners' financial transactions.
JOB REPORTS TO
Senior Finance Officer
ROLES REPORTING TO THIS JOB
None
BUDGET RESPONSIBILITY
None
GEOGRAPHICAL SCOPE
The position is country based (Gaza)
IMPACT
Internal country team, OPTI
External, relationship building.
KEY STAKEHOLDERS
Finance staff, Finance and Logistics team on Partner organizations, auditors
KEY RESPONSIBILITIES (Technical, Leadership, People and Resource management)
Job Purpose - Key Responsibilities and Accountabilities
Partner Procurement Support & Compliance
* Coordinate closely with implementing partners throughout the full procurement cycle, providing step by step guidance and ensuring compliance with donor regulations, Oxfam procurement policies, and best practices.
* Provide hands on technical advice to partners on procurement planning, tendering methods, supplier selection, evaluation processes, contract management, and ethical procurement principles to promote transparency, fairness, and accountability.
* Review, verify, and validate all procurement and payment supporting documents to ensure accuracy, completeness, and alignment with approved procurement thresholds, contracts, donor conditions, and internal policies.
* Ensure all procurement activities demonstrate value for money, including assessing cost reasonableness, market competitiveness, necessity, and relevance to approved project objectives.
Financial Control & Documentation
* Ensure complete, well organized, and auditable documentation is maintained for all procurement, contracts, and payment files in line with donor and Oxfam documentation standards.
* Support partners in strengthening financial documentation practices, including invoice verification, payment approvals, and supporting schedules.
* Support partners' financial reporting processes, including review of bank reconciliations, cash management records, and reconciliation of procurement-related expenditures.
Audit, Risk & Internal Controls
* Work closely with the Senior Finance Officer and Senior Logistic Officer to prepare for and support internal and external audits, including pre audit reviews, file checking, and responding to audit queries.
* Identify risks, weaknesses, or gaps in partners' internal control systems, particularly in procurement, payment processing, and segregation of duties, and provide practical, risk-based recommendations for improvement.
* Prepare structured lists of findings, observations, and corrective actions to enhance partners' procurement and financial management systems.
Monitoring, Oversight & Reporting
* Monitor implementation of approved budgets and procurement plans, tracking compliance and flagging delays, deviations, risks, or non-compliance issues to management in a timely manner.
* Conduct periodic compliance and spot checks on partner procurement and payment processes to ensure ongoing adherence to procedures.
* Prepare internal reports highlighting key compliance issues, trends, and follow-up actions related to partner procurement and finance.
Capacity Building & Continuous Improvement
* Contribute to partner capacity strengthening through on the job coaching, targeted support sessions, and practical guidance on procurement and financial management requirements.
* Document lessons learned and good practices from partner engagements and audits, and actively share them with partners and internal teams to foster continuous improvement.
Ad Hoc Support
* Support relevant ad hoc requests related to partner procurement, finance, compliance, or donor requirements as assigned by line management.
CORE DIMENSIONS
* Responsibility for an element of the country's finances e.g. programme finance, book keeping.
* Operates within a narrow, defined subject area dealing with routine information which does not change frequently.
* Monitors budgets but probably has no responsibility for authorising payments.
* Works with partners and country managers to resolve financial queries and issues.
* Responsible for consistent application of financial procedures and standards.
* Produces monthly financial reports for affiliate managers, project partners and responsible for compiling donor financial reports.
* Multi tasked role shaped by well established rules and procedures requiring some adaptation but little innovation. Works to tight deadlines. Works with sensitive information.
PERSON SPECIFICATION
Most importantly, every individual in Oxfam needs to be able to:
* Live our values of INCLUSION, ACCOUNTABILITY, EMPOWERMENT, COURAGE, SOLIDARITY and EQUALITY
* Ensure you commit to our ORGANIZATIONAL ATTRIBUTES (including adhering to the Code of Conduct):
1. Be committed to our feminist principles, and to applying them in your day-to-day behaviour and your work. Be ready to keep learning, with accountability to those who experience oppression as a result of their identities, such as their gender, race/ethnicity, disability, class, or LGBTQIA identity.
2. Be committed to undertaking Oxfam's safeguarding training and adhering to relevant policies, to ensure all people who come into Oxfam are as safe as possible.
EXPERIENCE, KNOWLEDGE & COMPETENCIES
ESSENTIAL
* Bachelor's degree in accounting, Business Economics, Business Administration or a related field.
* Minimum of five years of relevant experience in similar finance role, preferably within an international or local NGO environment.
* Advanced proficiency in Microsoft Excel.
* Strong knowledge of financial processes, financial administration, audit requirements, and donor compliance.
* Excellent command of both English and Arabic, with strong verbal and written communication skills.
* Highly organized, proactive, flexible, and detail-oriented.
* Proven ability to work effectively under pressure and meet tight deadlines.
Desirable
* Self-Awareness
* Mutual accountability
* Agility, Complexity, and Ambiguity
For complete job description and to apply, visit:
https://jobs.oxfamnovib.nl/job/Gaza-%28PSE_GAZ%29-Partnership-Finance-Officer/1410788533/
HOW TO APPLY:
Apply now » (https://jobs.oxfamnovib.nl/talentcommunity/apply/1410788533/?locale=en_GB)