Job ID: 314229

Executive Assistant to the Brussels Chief Representative

Environmental Justice Foundation (EJF)

Location: Brussels, Belgium

Apply by: 22 Sep 2026

Relevant Sectors

Administration, Management, Finance/Accounting, Procurement

Capacity Building, Training, Advocacy

Environment, Climate, Energy, Water, Sanitation

The Executive Assistant to the Brussels Chief Representative will provide high-quality organisational, administrative, and coordination support to EJF's Chief Representative in Brussels, helping ensure that EJF's EU advocacy and engagement are effective, well-coordinated, and impactful. The role offers broad exposure to the organisation's campaigns, working closely with the Chief Representative and colleagues across EJF, supporting engagement with EU institutions, Member States and other stakeholders. Key responsibilities include: managing the Chief Representative's priorities and tracking actions, deadlines and follow-up; reviewing documents and materials for clarity and accuracy; drafting correspondence, briefing notes and presentations; coordinating meetings with EU institutions, Member States and partners including agendas and follow-up; representing EJF at meetings and stakeholder engagements as needed; and supporting organisation of Brussels-based meetings, events and advocacy activities. Essential requirements: fluency or working proficiency in English and French; demonstrable experience in an Executive Assistant, coordination, administrative or advocacy role; excellent organisational and time-management skills; strong attention to detail; confident interpersonal skills; ability to work independently and handle sensitive information with discretion; and a strong interest in EU policy and environmental advocacy. Desirable: experience in an EU NGO, public affairs or governmental organisation; familiarity with EU institutions; experience supporting senior stakeholders and drafting briefings.

Closing date: 22 September 2026

HOW TO APPLY:
Apply via the online application form, including a personal statement (max 2 pages) and CV (max 2 pages), by 22 September 2026, 18:00 CEST. Candidates must have the legal right to work in Belgium.
https://docs.google.com/forms/d/e/1FAIpQLScvUXhLo_PRtudH1in5ATJYN002_WiSP9VTDt7mBI--lmzwyA/viewform?usp=dialog