The EEAS South America Division is responsible for relations with ten South American countries (Argentina, Bolivia, Brazil, Chile, Colombia, Ecuador, Paraguay, Peru, Uruguay, Venezuela) plus MERCOSUR and the Andean Community.
Position: Secretary to the Head of the South America Division, Contract Agent FGII under Article 3b CEOS, initial one-year contract renewable up to 6 years (indefinite possible after 7 years). Location: EEAS Headquarters, Brussels. Post available immediately.
Main tasks: assist Head of Division with administrative/logistic support and calendar coordination, including regular contact with ten South American EU Delegations and Embassies in Brussels; support meeting organisation (invitations, rooms, visitor registration, high-level visitor accreditation); monitor Division deadlines and assign incoming requests; organise Head of Division's missions (orders, expenses, travel/accommodation); support HR management (vacancy publication, selection procedures, welcoming newcomers); manage document flow (incoming mail via Ares, Division mailbox); act as back-up to other Division Assistant.
Eligibility: must have passed or be registered for a valid EPSO CAST; post-secondary or secondary education diploma plus 3 years' appropriate professional experience; ability to work in English and French; be a national of an EU Member State.
Selection criteria: good organisational/secretarial/drafting/communication skills; good computer skills; good knowledge of English and Spanish; adaptability; teamwork; knowledge of EU external relations and functioning. Assets: French; EU IT tools (ARES, Sysper2, e-brief, Decide, MIPS); experience in EU institutions/Delegations or national diplomatic service.
Deadline for sending application: 11 September 2026 at 12:00 noon (CET). 'Expiring soon.'
Closing date: 2026-09-11
Application link: https://www.eeas.europa.eu/eeas/secretary-head-division-eeaspolamericas3-contract-agent-fgii-job-no-524345_en