As Project Officer, you are part of the Project Management Support Unit and seconded on a near full-time basis to the Program Development and Donor Engagement Unit. You deliver a direct and operational contribution to the implementation of projects in all administrative aspects, ensuring quality delivery of key project administrative deliverables in close coordination with relevant Country Offices, partners and/or third parties.
Key responsibilities:
- Prepare, in the framework of the project cycle, documentation and correspondence (such as approvals, contracts, letters of transfer, reminders), and/or co-ordinate this process with the concerned team members, Oxfam departments and partner organizations.
- Ensure the logistical organisation and co-ordination of various consultation fora (e.g. steering group, stakeholder meetings, workshops, and conferences) abroad and in the Netherlands.
- Prepare project meetings, record the action points and minutes, and monitor their follow-up.
- Make pre-assessments of progress reports of partners on compliance issues.
- Support MEAL result measurement.
- Prepare and support the implementation of the internal communication strategy of the project and support the external communication.
- Support discussion on contract issues with partners including legal counsel.
- Maintain the administrative project registration; keep a tab on agreements on each project and signal deviations to the project leader, and support procurement for the project.
- Arrange the processing, registration and filing of the documentation and correspondence of the projects.
- Arrange the administrative handling of consultancy contracts and monitor the terms and approval of payments.
- Monitor administrative compliance of large procurement by project partners where needed.
Requirements:
- A first-level university degree (Bachelor; HBO) in public or business administration or other relevant social sciences. A certification in project management is an asset.
- Minimum one (1) year of experience in organizing processes, events and project planning.
- Fluency in English required; knowledge of Dutch, French, or Spanish is an asset.
- Strong analytical and computer skills; result-oriented with strong work ethic.
- Able to handle requests from multiple sources and work effectively across teams in a multi-cultural environment.
- Attention to detail, excellent organizational skills, and strong writing skills.
The salary range is set in scale 7, between €3,039 and €4,493 gross per month based on 36 hours a week. One-year contract with possibility to extend. Hybrid working (50% office in The Hague, 50% home).
Closing date: 24 August 2026
HOW TO APPLY:
Apply via the online application portal with your resume and cover letter. For questions, contact Mark Kingma, Unit Manager at mark.kingma@oxfamnovib.nl.
https://jobs.oxfamnovib.nl/talentcommunity/apply/1423920033/?locale=en_GB