The Aspen Institute's Cybersecurity Program, founded in 2017, is the field's leading convenor of high-level dialogues among senior levels of industry, government, and civil society, driving change on issues like artificial intelligence, critical infrastructure security, state and local government cybersecurity, and cyber-enabled frauds and scams. Programs include the U.S. Cybersecurity Group, the Global Cybersecurity Group, the Aspen Cyber Summit, and Cyber Civil Defense.
The Program Coordinator is a core member of the Cybersecurity Programs team, providing executive support while contributing to program development, operations, and cross-team collaboration. This person serves as a connective hub across a portfolio of multi-stakeholder convenings, projects, and relationships around cybersecurity policy, domestically and globally. The salary range is $60,000–$68,000. This is a Washington, D.C.-based position with approximately two days per week in-office.
Key Responsibilities:
Program Operations and Cross-Team Coordination:
- Support cross-team coordination of shared tools and resources, including Slack channels, shared inboxes, and email listservs
- Suggest and implement new systems and tools to streamline operations
- Maintain updated records about speakers, participants, and alumni, coordinating with CRM+ systems
- Track program updates across the portfolio; support compilation of reports, events, milestones, and impact metrics
- Draft and send emails, memos, and meeting materials
- Process invoices, reimbursements, and vendor/consultant payments
- Provide coordination support for convenings, including tracking attendance, logistics support, and updating session and marketing materials
Executive and Administrative Support:
- Provide administrative support to the Senior Director, including managing complex calendars, scheduling meetings, and coordinating travel
- Prepare briefing materials and track follow-up items
- Triage internal and external requests, routing inquiries and ensuring timely follow-up
- Track monthly expenses and receipts; submit Concur reports
Requirements:
- 1–3 years of relevant professional experience in program coordination, executive support, or operations, preferably in a non-profit, policy, or mission-driven environment
- Exceptional attention to detail and strong organizational skills
- Ability to manage multiple tasks simultaneously
- Strong time management and prioritization skills
- Proactive, solutions-oriented, and collaborative
- Willingness to travel occasionally for in-person program convenings
- Proficiency with Slack, Zoom, Microsoft Outlook, and Google Suite; experience with Concur, Tipalti, Jotform, and AI tools is a plus
- Interest in cybersecurity and technology policy issues
HOW TO APPLY:
Apply online via the Aspen Institute careers portal.
https://aspeninstitute.clearcompany.com/careers/jobs/9dbf5eb4-0de0-691c-05dd-3a45a834fb6f/apply