Project Administrator (Africa Regional Office) [Based in Kigali]
This job is responsible for providing administrative and logistics support to Project Team to ensure efficient project implementation.
Key Roles & Responsibilities
Grant administration
- Provide budget justification for grant proposal, while preparing financial reports in compliance with policies and guidelines.
- Provide support in preparing legal documentation (eg, MOU, service agreement, contract etc) utilizing standard templates. Support internal approval of legal documentation.
- Provide support in managing sub-awards, sub-grants, collaboration and other vendors.
- Communicate with Finance for grant initiation and closing.
- Coordinate any IRB approvals required for projects.
Project/budget administration
- Maintain approved and updated project budgets to facilitate ongoing financial analysis.
- Prepare financial reports in accordance with IVI and/or sponsor templates and guidelines.
- Support preparation of budget and expenditure projections.
- Provide support in planning, monitoring and validating resource (FTE & external) utilization.
- Monitor and validate individual project cost expenditures, analyze financial status, and advise project team members on funding execution.
Logistics and administration
- Provide logistics support in procurement for the project and functions.
- Provide logistic/administrative support in arranging meetings, conferences, workshops etc.
- Coordinate and support disbursement of project funds.
- Manage project archiving system.
Job Requirements and Qualifications
Education Requirements
Related Field Work Experience
- 2+ years in administration
Technical and Professional Skills / Knowledge
- Knowledge in accounting and finance
- Knowledge of general administrative procedures and guidelines
- Proficiency in MS Office and web-based applications
Key Competency
- Client Orientation
- Communication
- Commitment to Continuous Learning
Language Proficiency
For complete job description and to apply, visit:
https://www.ivi.int/project-administrator-africa-regional-office-based-in-kigali-rwanda/
HOW TO APPLY:
[IMPORTANT] Please download and complete this Employment History template before submitting your application.
Download Employment History Template (https://www.ivi.int/wp-content/uploads/2026/02/Employment-History-Template_vupdated_2026.xlsx)
Applicants should submit their application through the online form, including the completed Employment History Template in Excel format and their CV/resume (PDF format, max. 20 MB). The form requires candidate personal information, employment history details, compensation information, and consent to the Recruitment Privacy Consent Form. In case of submission errors with attachments, applicants may contact the Recruitment Inquiries page (https://www.ivi.int/recruitment-inquiries/).
https://www.ivi.int/project-administrator-africa-regional-office-based-in-kigali-rwanda/