To provide administrative, logistical, and operational support to the project team to ensure smooth implementation of project activities for the feasibility study on the establishment of a fill and finish facility in the Philippines. This role assists with routine project coordination tasks, documentation, financial processing, and logistics.
Key Roles & Responsibilities
1. Project Logistics and Operations Support
* Supporting selected components of economic evaluation activities, including data organization, basic analysis support, and documentation.
* Assisting with the consolidation, formatting, and organization of comprehensive reports and related deliverables.
* Coordinating logistics and providing administrative support for major events, meetings, and workshops, including scheduling, communication with stakeholders, and on-site coordination as needed.
* Support arrangements for meetings, workshops, training, and conferences (booking rooms, preparing materials, sending invitations).
* Assist with procurement processes including collecting quotations, preparing purchase requests, and tracking orders.
* Support coordination and documentation related to project fund disbursement.
* Provide general operational support for project activities as needed.
* Assist with scheduling and follow up for project activities, check ins, and deliverables.
* Support collection of information from team members for updates, reports, and evaluations.
* Help maintain project timelines, checklists, calendars, and status trackers.
* Provide logistical and administrative support for new grant-preparation activities (budget data gathering, formatting documents, scheduling meetings).
2. Project Administration Support
* Handling routine administrative processes, such as documentation management, record keeping, and general operational support.
* Assist in preparing, organizing, and filing project documents, including agreements, reports, and correspondence.
* Support the preparation of draft versions of service agreements and other documents using established templates.
* Maintain updated records and tracking sheets assigned by the Project Team.
* Assist with internal approval workflows for documents.
3. Project Financial & Grant Support
* Provide basic support in preparing budget justification tables and simple financial summaries under the guidance of the Project Team.
* Help collect invoices, receipts, and supporting documents for financial reporting.
* Support coordination with Finance for transaction processing, grant opening/closing documentation, and reconciliation tasks.
* Assist in organizing financial data for donor reporting.
4. Other Duties
* Provide general support to the Project Team and Business Development team as requested.
* Perform ad-hoc administrative tasks related to ongoing and new project.
Job Requirements and Qualifications
1. Education Requirements
* A Bachelor's degree or Master's degree in business administration/project management/finance related field
2. Related Field Work Experience
* Bachelor's degree & 3 years of experience or
* Master's degree & 1 years of experience in related field: administration, finance, accounting, planning, or project management
3. Technical and Professional Skills / Knowledge
* Excellent skills in Microsoft Office and Hancom Office
* Excellent communication skills in dealing with senior external contacts
* Excellent inter-personal communication skills; professional presence.
4. Key Competency
* Teamwork and Project Administration Support
* Communication
* Commitment to Continuous Learning
5. Language Proficiency
* Fluency in English
For complete job description and to apply, visit:
https://www.ivi.int/project-administrator-integrated-development-and-pandemic-outbreak-readiness-unit-based-in-seoul/
HOW TO APPLY:
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https://www.ivi.int/project-administrator-integrated-development-and-pandemic-outbreak-readiness-unit-based-in-seoul/