The Global Initiative Against Transnational Organized Crime (GI-TOC) is an independent civil society organization headquartered in Geneva, Switzerland, with a globally dispersed Secretariat working across 43 countries. Through research, analysis, policy engagement and support to civil society actors, GI-TOC works to deepen understanding of organized crime and strengthen effective, rights-based responses.
The GI-TOC is seeking a highly organized and proactive Governance and Network Officer to support the functioning of the organization's governance, network, and executive office processes. The role combines administrative coordination, project support, stakeholder engagement, and governance administration, ensuring the smooth operation of Board and statutory processes, Network activities, fundraising coordination, and Executive Office functions. Working under the direct supervision of the Chief of Staff, the Officer will coordinate across teams, maintain key organizational records and systems, and support meetings and internal processes.
Main responsibilities:
Network coordination:
- Support day-to-day administration, coordination and communication of the GI-TOC Network.
- Maintain and update Network membership records, databases and related materials.
- Support member engagement activities, including communications and social media coordination.
- Coordinate membership review and admissions processes, including due diligence and committee support.
- Assist with the implementation and development of Network initiatives and activities.
Governance and Executive Office coordination:
- Support the organization and administration of governance and senior management meetings.
- Prepare, consolidate and manage governance documentation, records and meeting materials.
- Coordinate internal inputs for Board papers, briefings and executive documents.
- Maintain governance calendars, compliance trackers and key organizational records.
- Support fundraising coordination processes and maintenance of fundraising tools.
- Assist with Executive Office operations, Vienna office management and cross-organizational coordination.
Requirements:
- At least 1-3 years of relevant professional experience in administration, project coordination, executive support, office management or a similar role, preferably in an international environment.
- Fluency in English and German required; French would be an asset.
- Strong organizational skills, attention to detail and ability to manage multiple tasks and deadlines.
- Strong communication and stakeholder management skills.
- Proficiency in Microsoft Office Suite and experience with databases, CRM systems (e.g. Salesforce) and digital collaboration tools.
- Ability to draft correspondence, meeting notes, reports and briefing materials.
- Discretion and professionalism in handling confidential information.
Contract: One-year fixed term with possibility of extension or renewal. Preferred start date: January 2027. Full-time.
Application Deadline : 15 November 2026 - 17:00 CET
HOW TO APPLY:
Apply online via the Global Initiative BambooHR careers page. Application deadline: 15 November 2026, 17:00 CET. Candidates must currently reside in Austria (minimum three days per week in the Vienna office). Only short-listed candidates will be contacted.