The Associate Office Manager is based in the Executive Office of the Secretary-General (EOSG) of the International Seabed Authority (ISA) in Kingston, Jamaica. ISA is an international organization established under the UN Convention on the Law of the Sea (UNCLOS) and the 1994 Agreement relating to the Implementation of Part XI of UNCLOS. It organizes and controls activities in the Area (the seabed and ocean floor beyond national jurisdiction). The post provides high-level executive, administrative and protocol support to the Secretary-General, ensuring effective coordination of executive communications, senior management processes, protocol services and high-level engagements with Member States, diplomatic missions and external stakeholders.
Responsibilities:
Executive office administration and coordination: manage the Secretary-General's calendar, appointments, meetings and official engagements; receive high-level visitors and dignitaries; arrange senior-level meetings, functions and receptions; serve as Ex-Officio Secretary to the Senior Management Group (agendas, minutes, follow-up); coordinate official travel including liaison with Permanent Missions; prepare briefing materials; manage executive correspondence; maintain confidential, policy and executive management files; coordinate secretarial services and quality control of communications; maintain directories of senior officials and diplomatic contacts; conduct background research.
Protocol and diplomatic liaison: advise Permanent Missions and ISA staff on protocol; liaise with diplomatic missions, embassies and host authorities in Jamaica and New York; act as Secretary to the Credentials Committee; maintain and publish the ISA Blue Book of Permanent Missions and the Order of Precedence List; organize signing ceremonies; coordinate official receptions and events; escort ministers, ambassadors and VIP visitors; liaise with the Office of Legal Affairs on privileges and immunities; coordinate delegation credentials and access passes with the Security and Safety Unit; liaise with the host government on protocol.
Requirements: Advanced university degree (Master's or equivalent) in Business Administration, Public Administration, International Relations, Management, Law or a related field; a Bachelor's degree with two additional years of qualifying experience may be accepted in lieu. Minimum two years of progressively responsible experience in executive office management, administration, protocol or related fields; experience in international or intergovernmental organizations; strong executive-level office systems and coordination experience; proficiency in Microsoft Office and digital communication tools. English required (UN Level III in reading, writing, listening and speaking).
Key competencies: professionalism, communication, planning and organizing, managing performance. The appointment is for a fixed period of 2 years, renewable subject to post availability, funding and performance.
Closing date: 2026-11-25
HOW TO APPLY:
Apply online through the UN inspira recruitment platform (Job Opening number 26-ADM--285880-R-KINGSTON). Posting period: 12 October 2026 to 25 November 2026. Only nationals of ISA Member States are eligible for consideration.