Danish Refugee Council (DRC), one of the world's leading humanitarian NGOs, is looking for a Grants Management Substitution Specialist to join its Grants Management Unit at headquarters in Copenhagen. The unit supports Country Offices worldwide in securing and managing institutional funding in line with donor requirements and DRC policies. In this role you will provide temporary grants management capacity to Country Offices, filling gaps in grants-related positions and ensuring continuity, quality and compliance across the full grant cycle, from proposal development and donor engagement to reporting, contract management and closure. Between deployments, you will support HQ-managed grants and projects.
Main responsibilities:
- Deploy to DRC Country Offices to cover temporary gaps in grants management positions.
- Support HQ-managed grants and projects when not deployed, including proposal development, reporting, donor compliance and contract management.
- Contribute to the development, review and compilation of high-quality donor proposals aligned with DRC's fundraising strategy.
- Coordinate internal and external reporting processes.
- Review donor contracts and agreements and advise programme and operations teams on contractual obligations, donor regulations and compliance.
- Maintain grants management systems and information, including grant files, donor correspondence, trackers and key deadlines.
- Support grant Kick-Off, Review and Closure Meetings.
- Train, coach and mentor programme and operations staff and local partners on donor compliance, grants management, reporting and project cycle management.
- Ensure, when required, that the partnership management cycle is implemented in compliance with DRC's internal policy.
Requirements:
- Minimum three years of relevant experience in grants management (humanitarian and/or development funding), including proposal writing, report writing, donor compliance and project cycle management, of which at least one year in the field with a humanitarian or development organisation.
- Demonstrated experience developing and revising donor proposals and reports and managing sub-grants for donors such as ECHO, FCDO, BHA, BPRM and UNHCR.
- Strong knowledge of Grants Management, Programme/Project Cycle Management and the Logical Framework Approach.
- University degree in International Development, Disaster Risk Reduction, Social Sciences, Finance, Management or a relevant field, and excellent written and spoken English.
- Flexibility and willingness to travel and deploy to DRC Country and Hub Offices, including hardship locations and potentially unstable security environments.
Desirable: experience supervising, training, coaching or mentoring staff; experience across multiple country operations or in an HQ/regional grants function; proficiency in French, Spanish and/or Arabic.
Contract: Fixed term, starting 1 January 2027, based in Copenhagen. This is a national position with local terms and conditions; DRC will support with a work permit if candidates do not have the existing right to work in Denmark.
Closing date for applications: October 31st, 2026. We expect to conduct interviews from November 10th online.
HOW TO APPLY:
Upload a cover letter, an updated CV in English (no longer than four pages) and your degree certificate via the online application portal. Applications sent by email will not be considered. Interviews are expected from 10 November online.
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