Danish Refugee Council (DRC), one of the world's leading humanitarian NGOs, is looking for a Grants Management Specialist to join its Grants Management Unit (GMU) at its Copenhagen headquarters as maternity cover from January to October 2027.
The GMU supports colleagues across DRC in efficient and effective grants management, ensuring internal and external compliance, timely instalment management and accurate grants data in DRC Dynamics. The Specialist is accountable for the complete, compliant and timely compilation, quality assurance and submission of proposal and reporting packages for HQ-submitted grants within an assigned country portfolio, while providing oversight and technical support to Country Office colleagues.
Main responsibilities:
- Conduct final quality assurance of proposals and reports for HQ-submitted grants, ensuring compliance with donor requirements, DRC policies and contractual obligations.
- Maintain oversight of key grant lifecycle deliverables (submissions, contracts, amendments, reporting deadlines, instalment schedules, closure) with Country Offices, and keep grants records accurate in Dynamics.
- Manage instalments, ensuring payment requests are submitted on time and following up on unallocated, unsettled or overdue instalments with HQ Finance and Business Controllers.
- Maintain relationships with key institutional donors (e.g. ECHO and US donors) in coordination with donor focal points.
- Support grant amendments, extensions, budget revisions and close-out.
- Provide technical support and guidance to Country Offices and HQ Hubs on proposals, reports and grants-management issues.
- Monitor grants data, compliance and risks through Dynamics and Power BI, and participate in monthly Country Finance Meetings.
- Support audit readiness, process improvement, knowledge sharing and training.
Requirements:
- Minimum three years of relevant experience in grants management, including humanitarian and/or development funding, proposal and report writing, donor compliance and project cycle management.
- At least one year of field experience in a humanitarian or development organisation.
- Experience developing and revising proposals and reports for donors such as ECHO, FCDO, BHA, BPRM or UNHCR.
- Ability to interpret donor regulations and contracts and translate them into practical guidance.
- Experience with Microsoft Dynamics and Power BI.
- University degree in International Development, Disaster Risk Reduction, Social Sciences, Finance, Management or a relevant field.
- Fluency in written and spoken English and French.
Desirable: multi-country or HQ/regional grants experience; training or mentoring experience; willingness to travel to DRC country and hub offices, including hardship locations; working knowledge of Danish, Spanish or Arabic.
Contract: 10 months (1 January to October 2027), national position with local terms and conditions.
Deadline31 Oct 2026
HOW TO APPLY:
All applicants must upload a cover letter and an updated CV in English (no longer than four pages) as well as a degree certificate via the online application portal. Applications sent by email will not be considered. Closing date: 31 October 2026. Interviews are expected from 10 November 2026. Applicants must have the right to work in Denmark.
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