ChildFund International is recruiting a Program Officer (Grants) for ChildFund Sri Lanka, based in Colombo (hybrid, full-time fixed term). ChildFund is recruiting on behalf of its local entity, Thrive Lanka, which will be the legal employer. The role reports to the Senior Manager – Grants & Project Management.
About the role: The Program Officer (Grants) is responsible for the day-to-day oversight and coordination of an assigned portfolio of grants, ensuring each grant is implemented on time, within approved scope and budget, and in accordance with donor agreements, CFSL policies, safeguarding requirements and applicable procedures. The role is accountable for accurate and timely Salesforce updates, audit-ready grant files, compliance tracking, implementation follow-up, reporting coordination and prompt escalation of risks and issues.
Primary responsibilities:
- End-to-end grant portfolio oversight: serve as focal point for assigned awards, coordinating start-up, work planning, management reviews and close-out.
- Salesforce and grant system administration: maintain complete, accurate and timely grant records and post-award documentation.
- Donor compliance and award administration: establish compliance checklists, guide staff and partners on award conditions, coordinate donor approvals for amendments, and escalate potential non-compliance.
- Implementation and partner coordination: work with technical teams and implementing partners, lead review meetings and field monitoring visits.
- Financial monitoring: partner with finance colleagues to track burn rates, cash flow, partner advances and budget variances.
- Donor reporting and audit-ready filing: manage the reporting calendar and deliver high-quality narrative and financial reports.
- Risk, safeguarding and accountability: maintain risk and issue trackers and integrate child safeguarding, PSEA, community feedback and inclusion standards.
Qualifications and experience:
- Bachelor's degree in development studies, social sciences, business or public administration, finance, project management or a related field; equivalent professional experience may be considered.
- At least five years of experience in programme coordination, grants management, partner oversight or donor-funded project implementation.
- Experience managing multiple grants concurrently, including budget monitoring, reporting, compliance and close-out.
- Practical knowledge of donor agreements, grant compliance and audit-ready documentation.
- Experience using Salesforce or a comparable grants-management system.
- Excellent written and spoken English and fluency in Sinhala and/or Tamil.
- Advanced proficiency in Microsoft Office; willingness to travel regularly to project locations.
HOW TO APPLY:
Apply online via the ChildFund applicant portal: https://weconnectchildfund.my.salesforce-sites.com/careers/fRecruit__ApplyJob?vacancyNo=VN3360