Executive Assistant - G07
The Office of the Assistant Secretary General (OASG) of the OAS General Secretariat in Washington D.C. is recruiting an Executive Assistant (Grade G07, Series A – Short Term, 12 months, full time, external recruitment). Basic salary: US$81,641.
Key responsibilities:
- Prepare national and international travel for the Assistant Secretary General (ASG), Chief of Staff and Advisors, including flights, hotels, diplomatic notes, visas and logistics; liaise with offices of the General Secretariat and host-country governments on agendas, speeches and protocol.
- Create Purchase Requisitions in Oracle for the OASG and the MOAS Program, and coordinate MOAS project matters, travel, documents and correspondence.
- Process documents for official translation through the Docu Vera system.
- Organize fund-raising events, official meetings and receptions, including guest lists, invitations, catering and protocol-compliant seating.
- Coordinate the ASG's speeches, photos and press releases with the Department of Press.
- Provide operational, logistic and research support to the ASG, including preparations for the OAS General Assembly and liaison with host-country authorities.
- Prepare and review routine correspondence in English and Spanish, translate documents between English and Spanish, proofread and edit speeches in Spanish, and follow up on deadlines and referred matters.
- Coordinate procurement of materials and services for the OASG and Permanent Council, manage office leave schedules, and relay ASG directives to senior staff.
Qualifications:
- Essential: High school or technical/commercial training and 9 years of relevant experience in administrative operations and/or secretarial work, OR advanced training and 7 years of relevant experience.
- Desirable: Knowledge of the OAS mandate and the Inter-American agenda and system.
- Computer skills: Microsoft Office, Oracle, Visio, Access, SharePoint.
- Languages: Proficiency in at least two of English, French, Portuguese and Spanish; the selected candidate must pass the DHR language exam in a second official language per Article 44(f). Working knowledge of the other OAS languages is desirable.
- Competencies: Client orientation, knowledge sharing, teamwork, interpersonal skills.
Benefits include 21 days of annual leave (rising to 30), sick and parental leave, health and life insurance (OAS pays 2/3 of health premium and 100% of life), and a pension plan with 14% OAS contribution. The OAS is committed to equality, diversity and inclusion.
Closing Date: 10/15/26
HOW TO APPLY:
Apply online through the OAS Taleo careers portal: https://phf.tbe.taleo.net/phf01/ats/careers/v2/applyRequisition?org=OAS2&cws=39&rid=1071 (Announcement No. EO/43/26).