Job ID: 314833

Project Assistant

Hivos

Location: The Hague, Netherlands

Apply by: 21 Sep 2026

Relevant Sectors

Administration, Management, Finance/Accounting, Procurement

Fundraising, Business Development, Grants Writer

We are looking for an enthusiastic, proactive colleague who gets energy from supporting and organizing projects and activities, able to multi-task and prioritize workload. The Project Assistant will provide operational, financial and administrative organization work according to Hivos requirements and procedures. Responsibilities: assists Program Manager; assists in preparation and dissemination of contracts for partners and consultants on Hivos program management system (All Solutions); processes financial and operational data and supports Finance Officer/Manager; monitors reporting schedules and requirements; organizes meetings, events, travel and logistics; maintains administrative systems and reporting schedules; supports internal and external communications; provides operational support to the project/program; helps improve administrative processes; communicates project-related matters with internal and external stakeholders. Profile and Skills: good command of English essential, Dutch a plus; at least 4-6 years of relevant work experience in project assistance & administration; relevant level of education in secondary vocational education or higher; able to work independently, detailed, organized and result-oriented, able to perform many tasks under pressure; handles coordination and implementation of multiple projects simultaneously; high level of integrity and good sense of cross-cultural communication; experienced with sensitive information or working in difficult operational environments; computer literate, particularly MS Word, Excel, PowerPoint and SharePoint. You will work at Hivos' office in the city center of The Hague, in a stimulating international organization with dedicated staff. Local contract based on Hivos local labor conditions, laptop, travel expenses, pension fund participation, and flexible working arrangements to be discussed. A valid Netherlands work permit is required.

Application deadline: September 21, 2026

HOW TO APPLY:
Submit a cover letter (max 1 page) and CV (max 2 pages) by clicking the 'Apply here' button.
https://hivos.bamboohr.com/careers/410