Position Title : Project Assistant (Response) | Roster only
Duty Station : IOM Philippines Country Office
Closing Date : 20 September 2026
This Call for Applications aims to establish a roster of qualified candidates who may be mobilized to support the Mission’s surge staffing requirements during disasters, emergencies, and other humanitarian response operations.
Please note that there is currently no confirmed start date or immediate deployment opportunity associated with this roster. The engagement of roster members will depend on operational requirements, the nature and scale of emergency responses, funding and budget availability, and the Mission’s staffing needs.
Candidates who submit an application acknowledge their interest in being considered for future emergency response assignments and are expected to maintain their availability should their services be required. If selected for deployment or engagement, roster members must be locally available and be prepared to promptly complete all necessary onboarding, documentation, and administrative requirements within the prescribed timeframe.
As part of your application, kindly submit a cover letter indicating any relevant experience in emergency response and/or the following areas: Shelter, Water, Sanitation and Hygiene (WASH), Cash-Based Interventions (CBI), Mental Health and Psychosocial Support (MHPSS), Community Mobilization, Information Management and Reporting, and Health. Your cover letter should briefly describe your experience, key responsibilities, and any relevant skills or training related to these areas.
Responsibilities
1. Assist in the implementation, coordination, and monitoring of emergency response activities, ensuring the timely delivery of humanitarian assistance in accordance with project objectives, humanitarian principles, and donor requirements.
2. Retrieve, compile, analyse, summarise, and present information and data on disaster impacts, humanitarian needs, response activities, and operational developments to support evidence-based planning and decision-making.
3. Monitor project budget implementation by verifying the availability of funds, obtaining the necessary approvals, and updating budget-related information to support efficient and accountable emergency response operations.
4. Support the administrative and operational coordination of emergency response activities, liaising with internal units, government counterparts, humanitarian partners, and service providers to facilitate procurement, logistics, deployments, clearances, and other operational requirements.
5. Draft situation reports, implementation updates, and progress reports, identify operational challenges and delivery gaps, and bring critical issues to the attention of the supervisor with recommendations for corrective action.
6. Draft correspondence, briefing notes, donor reports, presentations, dashboards, statistical tables, and other operational documentation to support coordination, reporting, and emergency response decision-making.
7. Organize coordination meetings, workshops, simulations, and capacity-building activities for government counterparts, humanitarian partners, and response personnel to strengthen emergency preparedness and response capacities.
8. Respond to operational information requests and maintain project files and records, ensuring accurate documentation of emergency response activities, beneficiary data, and project outputs.
9. Perform any other duties as assigned to support emergency preparedness, response, early recovery, and resilience-building activities.
Qualifications
Required Qualifications and Experience
Education
• Bachelor’s degree in Social Sciences, Humanities, or a related field from an accredited academic institution with two years of relevant professional experience; or,
• High School diploma with four years of relevant professional experience.
Accredited Universities are those listed in the UNESCO World Higher Education Database.
Experience
• Experience in liaising with governmental authorities, national/international institutions, United Nations agencies and non-governmental organisations;
• Experience in working with migrants, refugees, internally displaced persons, victims of trafficking and other vulnerable groups; and,
• Prior work experience with international humanitarian organisations, non-government or government institutions/organisation in a multi-cultural setting is an advantage.
Skills
• Knowledge of emergency preparedness, disaster response, and humanitarian operations in the Philippines.
• Strong understanding of Disaster Risk Reduction (DRR), Climate Change Adaptation (CCA), and humanitarian principles and standards.
• Excellent analytical, organizational, and problem-solving skills.
• Strong written and verbal communication skills, including technical and donor reporting.
• Proficiency in Microsoft Office Suite, particularly Excel, Word, PowerPoint, and Teams.
Languages
All IOM staff members in all categories are required to be fluent in one of the IOM's official languages (English, French, Spanish).
For this position, Tagalog is required
Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.
Required Competencies
IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.
Values - all IOM staff members must abide by and demonstrate these five values:
• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.
Core Competencies – behavioural indicators Level 1
• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.
Notes
Please refer to this link for guidance on IOM Job Category.
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.
IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.
IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
IOM only accepts duly completed applications submitted through the IOM e-Recruitment system (for internal candidates link here). The online tool also allows candidates to track the status of their application.
No late applications will be accepted. Only shortlisted candidates will be contacted.
For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies
How to apply
APPLY HERE: https://fa-evlj-saasfaprod1.fa.ocs.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1001/job/22472