Conservation International protects nature for the benefit of humanity. Through science, policy, fieldwork, and finance, we spotlight and secure the most important places in nature for the climate, biodiversity, and for people. With offices in 30 countries and projects in more than 100 countries, Conservation International partners with governments, companies, civil society, Indigenous peoples, and local communities to help people and nature thrive together.
POSITION SUMMARY — This position is based in Fianarantsoa, Madagascar. The Accounting, Administrative and Procurement Coordinator is responsible for managing the day-to-day accounting and administrative operations of the satellite office. This role ensures compliance with organizational policies and procedures while supporting financial, procurement, inventory, and logistical functions. The incumbent operates under general direction and must be able to multitask, prioritize effectively, and meet deadlines in a dynamic environment. They are also responsible for the efficient and safe management of the organization's vehicles, including planning, maintenance, optimal usage, and ensuring compliance with internal policies and local regulations.
RESPONSIBILITIES
Accounting and Finance: Examine supporting documentation for all financial transactions in compliance with organizational policies and procedures (invoices, cash advance reports, travel expense reports); process all financial transactions in Business World accurately and timely; issue payments in accordance with approved procedures; assist with monthly and annual financial closing activities; ensure adherence to internal controls and organizational standards; prepare and submit regular reports to the Administrative and Finance Senior Manager; support audits and internal reviews as required.
Administrative and Logistical Support: Provide comprehensive administrative support to the satellite office; coordinate logistical support for meetings, travel, and office operations; ensure proper documentation and filing of administrative records; maintain administrative files on procurement; manage delivery and distribution of goods and materials.
Procurement and Inventory: Execute procurement of goods and services in compliance with CI policies and procedures; maintain and update the fixed assets inventory; manage office supply stocks; assist the Finance and Administrative Manager to identify new opportunities and negotiate procurement contract terms with vendors.
Property and Office Management: Manage and secure office supplies inventory and stock; maintain supply rooms; coordinate small office repairs; label new materials; participate in furniture and equipment inventories at fiscal year end; prepare purchase orders, receive, store, and issue goods.
Fleet Management: Coordinate and schedule vehicle usage; monitor daily vehicle usage including mileage, fuel consumption, and trip logs; plan and oversee regular vehicle maintenance and repairs; ensure all vehicles comply with safety standards and legal requirements; track and control fleet-related expenses; prepare regular reports on fleet status, costs, and incidents; supervise drivers, including scheduling, discipline, and training.
People and Resource Management: Supervises support personnel; assists with project implementation.
QUALIFICATIONS
Required: 2 to 4 years of experience in financial management, administration, and procurement, including several years in a non-profit setting; sound understanding of accounting principles, processes, and standards; experience with accounting and financial reporting systems; advanced Microsoft Excel skills; attention to detail; highly organized; ability to prioritize, multitask, and meet deadlines in a fast-paced environment; ability to work independently and as part of a diverse team; foreign language fluency a plus (French, English).
Preferred: Bachelor's degree in business, accounting, finance, administration, or related field; experience in a lead support role; familiarity with MS Office, Google Mail, and basic internet research; good organization and communication skills; service focus; ability to work under general supervision; effective time management.
Working conditions: typical office environment.
Closing date: 2026-09-21
HOW TO APPLY:
To apply for this position, please submit a resume and cover letter in a single PDF no later than September 21, 2026, via the Conservation International application portal.
https://phh.tbe.taleo.net/phh04/ats/careers/v2/applyRequisition?org=CONSERVATION&cws=39&rid=2778