About Carbon Mapper
Carbon Mapper is a non-profit organization based in Pasadena, CA with the mission to drive greenhouse gas emission reductions by making methane and carbon dioxide data accessible and actionable. We leverage remote sensing technology to detect, pinpoint, and quantify methane and carbon dioxide (CO2) emissions at the scale of individual facilities. All of our methane and CO2 data is made publicly available for non-commercial use on our Carbon Mapper Data Portal to provide decisionmakers with the information they need to prioritize and take mitigation action.
About The Role
Carbon Mapper is seeking a Senior Administrative Assistant who will provide high-level administrative and operational support to the Legal General Counsel and Director of Human Resources. This role ensures smooth coordination of confidential, time-sensitive, and compliance-related activities across both departments. The ideal candidate is highly organized, discreet, and able to manage competing priorities in a fast-paced environment while maintaining a high degree of professionalism and judgment.
Essential Duties and Responsibilities
Executive & Administrative Support
* Provide direct administrative support to Legal Counsel and HR leadership
* Manage complex calendars, scheduling, and meeting coordination across multiple stakeholders
* Prepare agendas, briefing materials, and follow-up notes for meetings
* Coordinate domestic and international travel arrangements and expense reporting
* Draft, edit, and format internal and external communications
Legal Department Support
* Assist with document preparation, formatting, and version control for legal agreements and policies
* Track contract workflows, signatures, and renewals
* Maintain organized and secure filing systems for legal documentation
* Support governance activities including board materials and compliance tracking
* Coordinate with external counsel as needed
Human Resources Support
* Support HR operational processes including onboarding, offboarding, and employee changes
* Maintain confidentiality of employee records and sensitive personnel information
* Assist with HR compliance documentation and policy distribution
* Coordinate interviews, candidate scheduling, and recruitment logistics
* Help prepare HR communications, templates, and employee letters
Cross-Functional Coordination
* Act as liaison between Legal, HR, Finance, and executive leadership
* Track action items and ensure timely follow-through across departments
* Support project coordination for HR and legal initiatives
* Maintain high attention to detail across multiple parallel workstreams
Minimum Qualifications (Knowledge, Skills, and Abilities)
Must-Have Skills & Experience:
? 5+ years of experience in a senior administrative or legal/HR support role
? Strong experience handling confidential and sensitive information
? Excellent organizational, time management, and prioritization skills
? Strong written and verbal communication skills
? Proficiency with Google Workspace and/or Microsoft Office Suite
? Experience managing calendars, scheduling across time zones, and coordinating executives
? Ability to work independently with minimal supervision
Nice-to-Have Skills:
· Experience supporting both Legal and HR functions in a corporate or nonprofit environment
· Familiarity with employment documentation, contracts, or HRIS systems
· Experience working in a remote-first or distributed organization
· Exposure to compliance, governance, or regulated environments
· Paralegal or HR certification (not required, but helpful)
For complete job description and to apply, visit:
https://jobs.gusto.com/postings/carbon-mapper-inc-senior-administrative-assistant-legal-human-resources-f17df926-8fa4-4843-8fe5-0237a4293307
HOW TO APPLY:
To apply, please visit us at https://carbonmapper.org/about/careers (https://carbonmapper.org/about/careers)
If any reasonable accommodation is needed in our process, please reach out to hr@carbonmapper.org.
https://jobs.gusto.com/postings/carbon-mapper-inc-senior-administrative-assistant-legal-human-resources-f17df926-8fa4-4843-8fe5-0237a4293307/applicants/new