Position Overview:
The Executive Assistant provides executive support and takes direction from and reports to the Director, Economic Development. The incumbent works closely with Director, in a one-on-one working relationship to update and inform Director of upcoming commitments and responsibilities by following up appropriately. Duties include but are not limited to arranging travel plans, meeting minute-taking and distribution, scheduling appointments and drafting both internal and external emails.
Key Responsibilities:
* Completes a broad variety of administrative tasks for the Director including managing an active calendar of appointments.
* Sets deadlines and delegates work on behalf of the Director within the Sector and follow-ups on tasks and activities.
* Completes expense reports, arranging detailed travel plans for the Director.
* Prepares itineraries, agendas and meeting minutes; and compiling documents for meetings and/or for travel-related meetings.
* Research, prioritizes, and follows up on incoming issues and concerns addressed to the Director including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
* Facilitates cross-divisional coordination of travel and plans.
* Assists in coordinating internal meetings and off-sites, as requested.
* Edits and completes first drafts for written communications such as emails, memos, minutes.
* Provides a bridge for smooth communication between the Director's office and internal departments as well as the CEO's office.
* Serves as the primary point of contact for external constituencies on all matters pertaining to the Director.
* Communicates directly through emails and telephone on behalf of the Director, with government representatives, Chiefs, First Nations and all other contacts, on matters related to Director's programmatic initiatives.
* Assists the Director or delegate with the planning of the Sector's Chiefs Committees, Technical Committees, and/or Working Groups.
* Provide support with special projects from time to time as required.
* Assists in planning of Chiefs-in-Assembly (Annual General Assembly and Special Chiefs Assembly) meetings held twice annually, as required.
* Conducts other duties as assigned by the Director.
Who Can Apply:
* College Diploma/ 3-year BA in administration or equivalent combination of education and experience
* Minimum of 5 years' experience executive assistance experience supporting Senior Management of an organization.
* Excellent advanced computer skills, including Microsoft Office, Word and Excel
* Excellent oral and written communication skills
* Tact and diplomacy in dealing with sensitive and confidential matters
* Must have strong client relations experience in dealing with various levels of representatives
* English is the working language; however, the ability to work in both official languages (English/French) is an asset.
For complete job description and to apply, visit:
https://afn.bamboohr.com/careers/359
HOW TO APPLY:
Apply through Job Openings (https://afn.bamboohr.com/careers)