Under the responsibility of the Head of Unit 'Legal Assurance and Facilities Management', reporting to the Head of Department 'Resources', the Expert shall be responsible for legal, procurement and data protection-related tasks.
The Expert Legal, Procurement and Data Protection will support the Agency by ensuring timely, effective and efficient delivery of advice as well as services on legal, procurement and data protection-related matters with a customer-oriented approach. The jobholder will be a member of the Legal Assurance and Facilities Management Unit within the Resource Department, which is responsible for delivering advice and services on legal and data protection matters, as well as the planning, coordination and implementation of the Agency's procurement and facilities management plans.
The position will entail the following tasks:
Legal advice and services responsibilities
- Providing legal advice on Agency's administrative and operational areas including staff matters in consultation with HR, ethics and transparency issues such as conflicts of interest, anti fraud measures and access to documents and environmental information, public procurement and grants, contract management and contractual relationships, intellectual property rights, governance procedures, agreements with third parties such as the European Commission and international organisations;
- Providing legal advice on matters related to the use of artificial intelligence and dispute related issues, including pre litigation, arbitration and litigation, as well as any other legal issues assigned by the Head of Unit;
- Drafting legal opinions, internal procedures, guidelines, rules, policies, templates and other legal or procedural documents, and advising on the applicable legal framework, together with carrying out any other legal tasks assigned by the Head of Unit;
- Representing the Agency in consultations and meetings of the inter Agency Network of Legal Advisors (EU IALN), as well as in Working Groups under the EU-IALN, including those on procurement and contracts and on transparency.
Procurement responsibilities
- Advising management and operational staff on the strategic planning needs and on implementation of complex procurement procedures;
- Conducting legal reviews and verifying documentation related to complex procurement procedures, including technical specifications and documents used in the evaluation and award processes;
- Ensuring that procurement rules and procedures in the Agency are in line with best practices in similar Agencies and the European Commission;
- Delivering procurement related training activities, communicating applicable rules, procedures and guidance to staff, liaising with operational staff, finance officers and auditors;
- Representing the Agency at the Inter-Agencies Procurement Officers Network (NAPO).
Data protection responsibilities
- Raising awareness across the Agency on issues related to the processing of personal data, including targeted communications, delivery of training sessions and workshops and by maintaining relevant information on the Intranet and the Agency website;
- Supporting data controllers in ensuring compliance with the EU Data Protection Regulation (EUDPR) for existing personal data processing activities and advising on the application of data protection principles, including privacy by design and by default for new processing operations;
- Supporting data controllers in ensuring data subjects are fully informed of their rights including the review of privacy statements;
- Providing ad-hoc assistance to the Agency's Data Protection Officer as assigned;
- Representing the Agency in the Data Protection Officers Network (DPO Network) and participating in its working groups.
ELIGIBILITY CRITERIA:
Candidates applying must satisfy the following eligibility criteria on the closing date for the submission of applications:
Only established officials "Administrator (AD5-AD7) or "Principal Administrator" (AD8-AD12) of the institutions of the European Union or Union bodies graded in the function group and grade span of the post on offer by the closing date may apply for the position.
Candidates should assess carefully and check before submitting their application whether they fulfil all the conditions for admission laid down in the vacancy notice.
SELECTION CRITERIA:
Essential:
(In your application, please provide examples from current or past work experience where these competencies have been applied)
- Proven and relevant professional experience in performing the tasks described above under the "Job description";
- Proven experience in drafting legal documents, including legal guidelines, internal procedures, implementing rules, legal opinions and advice, legal and contractual templates, and management decisions, in one or more of the areas covered above under "Job description";
- Experience in using IT systems applied to the job profile, such as Enterprise Resource Planning (ERP) and procurement management tools;
- Good understanding of administrative procedures within the European, public or international institutions and agencies, and good knowledge of the EU institutional and regulatory framework relevant to the job profile;
- Excellent command of written and spoken English language, at least at level C1 in all categories according to the Common European Framework of Reference for Language (https://europass.cedefop.europa.eu/resources/european-language-levels-cefr ).
In addition to the requirements above, candidates invited to the written test and interview stage, will also be assessed against the following behavioural competencies:
- Excellent interpersonal and communication skills;
- Ability to work collaboratively and share expertise to achieve common goals;
- Strong autonomy, with the ability to take responsibility for specific areas of work and to deliver to high standards
- Diversity awareness and sensitivity;
- Attention to detail and ability to summarise complex information;
- Enthusiasm, flexibility and ability to work under pressure;
- High sense of discretion and confidentiality, with a strong commitment to ethical standards and compliance;
- Service-oriented mind-set and ability to understand stakeholder needs and requirements to ensure the delivery of quality results;
- Ability to seek out learning opportunities proactively, to handle situations and problems with innovation and creativity.
For complete job description and to apply, visit:
HOW TO APPLY:
Please send us your application by no later than 7 July 2026 at 23:59 (Copenhagen time), following the instructions in the ANNEX
(https://www.eea.europa.eu/en/about/careers/vacancies/annex/@@download/file ).