Position title: HR Specialist I Location: Pasig, Philippines
ChildFund office: Childfund Philippines Foundation Inc Manager/Supervisor title: HR and Admin Manager
Position type: Full-time regular Work environment: Hybrid
About ChildFund
ChildFund is a child-focused international development organization that works in 23 countries to connect children with the people, resources and institutions they need to grow up healthy, educated, skilled and safe, no matter where they are.
ChildFund's Values
ChildFund values a diverse, equitable, inclusive, and accessible environment where everyone is welcomed and celebrated equally. In our culture of connection, you will have ample opportunity to grow, learn, and lead while contributing your talents and innovations to our inspiring mission.
ChildFund's Commitment
ChildFund International has a zero-tolerance policy regarding sexual exploitation, abuse and harassment (SEAH) and all other forms of harm by its staff, partners, and other representatives in the delivery of its mission and services for children. ChildFund is committed to creating a safe environment in the workplace as well as in the communities where it delivers programs and services. ChildFund expects every staff member, partner, and representative to adhere to this commitment and to ensure all organizational policies and standards are followed. This position is subject to a range of vetting checks, including a criminal records check and/or disclosure to ensure program participants are safeguarded.
About This Role
The Human Resources Specialist I supports the overall HR operations of the organization by implementing HR programs, policies, and procedures across recruitment, employee relations, compensation and benefits, learning and development, and compliance with Philippine labor laws. The role ensures efficient HR service delivery and contributes to a positive and compliant work environment.
Primary Responsibilities
Recruitment, Onboarding and Records Management
* Support end-to-end recruitment activities including job posting, candidate sourcing, application screening, interview coordination, and onboarding processes.
* Assist in drafting and posting job advertisements through various recruitment platforms, job portals, and professional networks.
* Coordinate interview schedules and participate in panel interviews in collaboration with hiring managers and selection committees.
* Facilitate completion of pre-employment requirements and preparation of onboarding documentation including employment contracts, appointment letters and other related documents.
* Coordinate and conduct employee onboarding and orientation programs to ensure smooth integration of new hires into the organization.
* Ensure timely completion, accuracy and proper filing of employee 201 files and onboarding requirements.
* Maintain updated recruitment trackers, employee databases and HR records while ensuring confidentiality and data privacy compliance.
* Assist in monitoring recruitment status, onboarding progress and employee documentation for compliance and reporting purposes.
* Ensure proper safekeeping and regular updating of personnel files and HR documentation.
Compensation and Benefits Administration
* Payroll management, coordination and ensure timely pay-out.
* Support payroll administration and coordination to ensure accurate and timely salary processing and pay-out.
* Coordinate and validate payroll inputs including attendance, leave balances, overtime, deductions and salary adjustments.
* Ensure payroll records and supporting documents are accurate, complete and properly maintained.
* Administer employee compensation and benefits programs.
* Administer government-mandated benefits including SSS, PhilHealth, Pag-IBIG, and BIR-related requirements.
* Ensure accurate and timely submission of statutory reports and contributions.
* Support enrollment and administration of HMO and other company benefits.
* Ensure timely processing of employee movements and benefits claims.
* Facilitate HMO enrollment, claims, and benefits inquiries.
* Assist in salary benchmarking and compensation reviews.
* Maintain updated employee master list and HR records.
Offboarding and final pay administration
* Coordinate employee offboarding processes including clearance completion, exit interviews, and retrieval of company assets.
* Administer and coordinate final pay computation, ensuring accuracy and compliance with company policies and labor regulations.
* Coordinate with Finance and relevant departments for timely processing and release of final pay and separation documents to resigned employees.
* Prepare and maintain offboarding and separation records, ensuring proper documentation and confidentiality.
Employee Relations and Engagement
* Help in the implementation of employee engagement, wellness, and organizational activities to promote a positive workplace culture.
* Assist in addressing employee concerns and HR inquiries in a timely and professional manner.
* Promote adherence to organizational values, policies, code of conduct, and safeguarding standards.
* Support the implementation of workplace protection, safety, and safeguarding policies and initiatives.
* Maintain accurate and confidential employee relations records and documentation.
Performance Management and Learning & Development
* Provide support in organizing internal and external training, workshops and learning activities.
* Maintain employee training records and learning databases.
HR Compliance and Policy Administration
* Ensure compliance with Philippine labor laws, DOLE regulations, and organizational policies and procedures.
* Assist in the review, updating, and implementation of HR policies, procedures, and guidelines.
* Support internal and external audits, compliance reviews, and documentation requirements.
* Maintain confidentiality and proper handling of sensitive employee information and records.
* Prepare and maintain HR reports, analytics, and documentation for management and compliance purposes.
* Support monitoring of compliance with safeguarding, data privacy, occupational safety, and organizational standards.
HR Administrative and Operational Support
* Provide HR administrative support to various departments and field offices.
* Coordinate with Finance, Accounting, Administration and other internal departments on employee-related and administrative matters.
* Assist in organizing company events, staff meetings, trainings and employee engagement activities.
* Support procurement processes and vendor coordination for HR-related services and activities.
* Assist in audits, accreditation requirements, and compliance documentation.
* Perform other HR and administrative duties as assigned by management.
Required Experience and Education
* Bachelor's degree in human resources management, psychology, organizational development or related field with at least 4 – 6 years of progressive HR experience.
* Experience handling multiple HR facets including recruitment, employee relations, and compensation and benefits.
* Experience working in NGO, humanitarian, or development sector is an advantage.
* Strong understanding of Philippine labor laws and HR practices.
* Knowledge of DOLE compliance and statutory requirements.
Required Competencies
ChildFund's core competencies apply to every role in ChildFund and are tied to our organization values and the achievement of our Growing Connections 2030 strategy.
ChildFund's Core Competencies
* Teamwork: the ability to work effectively and collaborate with others; values and respects individual differences.
* Communication: demonstrates empathy and tact when communicating with others and uses a storytelling approach when appropriate.
* Results orientation: gets things done; takes proactive steps to achieve organizational goals and quality standards.
* Decision making: uses good judgement, critical thinking, and non-traditional ways to evaluate problems and opportunities; reflects and innovates to improve decisions and outcomes.
* Resilience: thrives and grows in rapidly changing, demanding, and complex environments.
* Digital literacy: adopts and champions new technology to relevant contexts, stays aware of technological trends and embraces technological solutions to business challenges.
Other Required Competencies
* Proficient in Microsoft Office applications and HR information systems.
* Strong organizational, communication, and interpersonal skills.
* Ability to handle confidential information with professionalism and integrity.
* Strong problem-solving and coordination skills.
* Ability to work independently and collaboratively in a multicultural environment.
* Knowledge of safeguarding, DEI, and child protection policies is an advantage.
Other Duties
* Perform additional tasks as assigned by the supervisor.
Safeguarding:
Acknowledges the importance of safeguarding vulnerable populations, including children and adults at risk, from all forms of abuse, exploitation, and violence. Commits to adhering to ChildFund's Safeguarding Policy and Procedures. This includes, but is not limited to, reporting any suspected or actual cases of abuse, exploitation, or violence to the ChildFund Safeguarding Focal Point and/or appropriate authorities.
For complete job description and to apply, visit:
https://weconnectchildfund.my.salesforce-sites.com/careers/fRecruit__ApplyJob?vacancyNo=VN3234
HOW TO APPLY:
Apply through the ChildFund Applicant Portal: https://weconnectchildfund.my.salesforce-sites.com/careers/fRecruit__ApplyJob?vacancyNo=VN3234