Request for Expressions of Interest (REoI)
ONSULTING SERVICE: Administrative Assistant
PROJECT NAME: South Sudan Resilient Livestock Sector Project (RLSP)
PROJECT ID: P500553
GRANT NUMBER: IDA-E4270-SS
ACTIVITY REFERENCE: SS-MLF-544647-CS-INDV
TYPE OF CONTRACT: Individual Consultant Selection (National)
DUTY STATION/COUNTRY: Ministry of Livestock and Fisheries, Juba, South Sudan
Background: Ministry of Livestock and Fisheries (MLF) has received funding from the World Bank towards the cost of implementing the 5-years South Sudan Resilient Livestock Sector Project (RLSP) and intends to apply part of the proceeds for consulting services. The project development objective is to enhance animal health, improve range-land management, and strengthen resilience of livestock production in selected project areas. The project will directly benefit 166,000 households in the targeted eight (8) Counties in the following five (5) States, namely: Jonglei, Warrap, Upper Nile, Central Equatoria and Western Equatoria. The project aims to lay the foundation for a climate-resilient, competitive, and gender sensitive productive livestock sector in South Sudan to enable socioeconomic and inclusive growth. The main components of the project are; (i) strengthening animal health and welfare systems, (ii) sustainable and integrated rangeland development and management for livestock production, with focus on feed and water management, (iii) technical assistance, institutional strengthening, and project management, coordination, monitoring, and communication.
Objective: The consulting services ("the Services") is for an Administrative Assistant who will work within the Ministry's Project Coordination Unit (PCU), report to the Project Manager and be responsible for carrying out all administrative and secretarial functions related to the project implementation. The Administrative Assistant is expected to play a key role in supporting the daily office operations of the project. The incumbent is expected to work in synergy with other Donor funded projects being coordinated through PCU under MLF.
Key Responsibilities: These include but are not limited to the following:
Manage administrative, logistics, transport, and security needs for PCU personnel.
Monitor the cost-efficient use of resources, oversees controls, and provides support for effective management and monitoring of deliverables.
Plan and organize the work of the project support staff, assign and review work, institute cost and quality control measures.
Supervise the operation and maintenance of office equipment, internet connectivity and infrastructure.
Maintain and ensure necessary cost controls and inventory management.
Review the need for procurement of office equipment and furniture/furnishings for the offices.
Maintain high level contacts with a wide spectrum of MLF finance and administration, officials in the Government
Terms of Reference: The detailed Terms of Reference (ToR) containing roles and scope for the assignment as well as the evaluation criteria for this consultancy can be obtained upon written request to the e-mail address: ss.rlsp2025@gmail.com clearly indicating the subject matter as "ToR for Administrative Assistant".
Qualification and Experience: The consultant must meet the minimum qualification and selection criteria indicated below:
Qualification
Hold a minimum Bachelors's degree in any of the following disciplines: Commerce, Economics, Finance/Accounting, Business Administration, and/or related field from a recognized University.
Proficiency in appropriate office technology e.g. basic Computer Applications.
Fluent in English both written and spoken.
Experience
At least five (5) years of work experience as an Administrative Assistant with Government or any other reputable non-government organisation.
Demonstrated experience in a development project setting with multiple stakeholders.
Office administration skills - experience managing office assets, logistics, and supplies.
Other Requirement
Initiative and practical resourcefulness together with exceptional group dynamics and people skills.
Good communication skills, both oral and written
Selection Criteria: The Consultant(s) will be selected in accordance with the World Bank's Procurement Regulations for IPF Borrowers, dated July 2016 and revised 7th Edition of September 2025 which can be found at the following website: www.worldbank.org/procurement. Individual Consultant Selection (ICS) method will be used, and the first step shall be shortlisting based on the above qualification and experience requirements. This will then be followed by oral interviews for the shortlisted candidates and will be assessed using scored criteria as: (i) Qualification – 20%, (ii) Specific experience – 50%, and (iii) Desirable skills – 30%.
Duration of the Assignment: The initial duration of the consultancy services is Twenty-four (24) months and shall be subject to renewal annually based on the performance and availability of funds.
HOW TO APPLY:
The Ministry of Livestock and Fisheries (MLF) now invites eligible Consultants to indicate their interests in providing the Services. Interested Consultants should provide information, as stipulated in the ToR, demonstrating their qualifications and relevant experience to perform the Services.
Deadline for Submission: written application (Expressions of Interest, EoI) accompanied with CV and required attachments, all merged into One (1) pdf file and titled "Administrative Assistant" to be submitted to the undersigned (in person, or by mail, or by e-mail: ss.rlsp2025@gmail.com ) so as to reach by Monday, 18th May 2026 at 5.00 p.m. (South Sudan Time). Late applications will be rejected.
Attention: Project Manager,
Project Coordination Unit (PCU)
Ministry of Livestock and Fisheries,
Ministry HQs, South of Gudele 2 Market, Juba
Email address: ss.rlsp2025@gmail.com