Programme Support Officer (P)
Under the overall supervision of the Chief of Mission (CoM), and the direct supervision of the Head of Programme Support Unit (PSU) and in coordination with the Programme Managers, the Programme Support Officer will support IOM Afghanistan Country Office (CO) resource mobilisation and external liaison functions through project development and donor reporting; and will assist in internal co-ordination and developing strategies that respond to new and emerging challenges for Afghanistan CO. The Programme Support Officer will act as the primary reporting officer for PSU.
Responsibilities:
- Provide technical support and contribute to the conceptualisation, design, and development of new programmes/projects responding to emerging trends and priorities, in close coordination with relevant Programme Managers, PSU coordinator/ CoM/ Regional Office (RO)/ Headquarters (HQ), and external partners, ensuring compliance with donor interests and requirements.
- Support donor contract management through coordinating the administrative and financial aspects of new and ongoing contracts, including activation, processing, endorsement, records-keeping, and submissions in line with specific IOM internal requirements and procedures.
- Contribute to the consolidation and analysis of data on programme implementation and indicators in coordination with Programme Managers, CoM, and senior management to draft regular progress reports to be submitted to donors, partners, and IOM RO, and HQ.
- Assist in the overall integration of Monitoring, Evaluation, Accountability and Learning (MEAL) outputs in existing and new projects in partnership with the Monitoring and Evaluation (M&E) Officer and Programme Managers; and support the development of M&E data collection and quality assurance tools for projects or programmes.
- Assist in coordinating the compilation of reports and papers on IOM strategic approaches and priorities for internal and external distribution; and research, draft, and present documents necessary for project development, reporting, and donor liaison purposes.
- Provide general administrative and technical support in preparation and organization of conferences, meetings, and trainings and other events related to donor liaison and IOM-United Nations, including communication and liaison with donors and counterparts.
- Support the PSU Coordinator where needed in providing strategic guidance to the CoM, and in liaison with relevant authorities, United Nations agencies, Non-Governmental Organizations (NGOs), and other stakeholders.
- Keep accurate and pertinent records of all correspondence, project development and reporting files, and administration information, including maintaining the Project Tracking Matrix, SharePoint, and Project Information and Management Application (PRIMA) files.
- Perform such other duties as may be assigned.
Required Qualifications and Experience:
Education:
- Master’s degree in Political or Social Science, International Relations, Humanitarian Affairs, Development Studies, Peace and Conflict Studies, or a related field from an accredited academic institution with two years of relevant professional experience; or,
- University degree in the above fields with four years of relevant professional experience.
- Accredited Universities are those listed in the UNESCO World Higher Education Database.
Experience:
- Previous experience working in an international organization and knowledge of the UN is essential;
- Previous experience with and knowledge of foreign government funding mechanisms is essential;
- Previous work experience in relevant issues such as migration, emergencies, and development is essential;
- Experience in project development, reporting, fundraising and donor relations, project monitoring and evaluation is required; and,
- Previous experience working in an “E” duty station.
Skills:
- Demonstrated project development and report writing skills, including developing results matrices and logframes, and critical analysis;
- Computer skills and knowledge of relational databases, Microsoft applications, spreadsheets, word processing, etc. are essential; and,
- Demonstrated knowledge of the programme management cycle.
Languages:
For this position, fluency in English is required (oral and written).
Working knowledge of another official UN languages (Arabic, Chinese, French, Russian, and Spanish) is an advantage.
Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.
How to apply:
Internationally recruited professional staff are required to be mobile. Please refer to this link for guidance on IOM Job Category. Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation. This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
Appointment will be subject to all clearances, including medical and security, as well as accreditation, and any residency or visa requirements. Vacancies close at 23:59 local time in Geneva, Switzerland on the respective closing date. No late applications will be accepted.
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IOM conducts reference checks and background verification, including through system-wide databases such as ClearCheck, to help ensure that candidates have no record of misconduct, including on sexual harassment, sexual exploitation and abuse, or fraud. Candidates are expected to uphold these standards and principles at all times.
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The online tool also allows candidates to track the status of their application. Only shortlisted candidates will be contacted.
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