Freedom of the Press Foundation (FPF), a nonprofit organization dedicated to protecting, defending, and empowering public-interest journalism, is hiring an associate to support its finance and human resources functions. Reporting to the chief development and operations officer, the associate will play a key role in managing FPF's day-to-day financial operations, supporting organizational budgeting and reporting, and coordinating with the external accounting firm. The position also supports essential HR functions, including recruitment, onboarding, performance management, and compliance. The ideal candidate is highly organized, detail-oriented, comfortable working with sensitive information, and interested in improving internal systems and processes.
Financial operations responsibilities:
- Serve as primary liaison with the external accounting firm and attend biweekly meetings.
- Oversee day-to-day accounts payable and receivable, including expense coding, invoice approvals, payment processing, and tracking incoming funds.
- Review and reconcile company credit card transactions monthly and staff reimbursements weekly.
- Prepare quarterly financial reports, including budget-to-actual comparisons, spending trends, and variance analyses.
- Support the annual audit, tax return preparation, and annual budgeting processes.
- Coordinate quarterly meetings with the finance subcommittee of the board of directors.
- Support financial compliance and process improvements by updating policies, training staff, and identifying automation opportunities.
- Monitor grant revenue and expenditures, including restricted funding, and support timely financial reporting to funders.
- Maintain accurate records in accounting systems and review contracts and vendor agreements against budget parameters.
Human resources responsibilities:
- Recruitment support: maintaining applicant tracking records, posting jobs, screening resumes, and scheduling interviews.
- Onboarding and offboarding of staff and contractors, including equipment procurement and I-9 verifications.
- Support payroll and benefits administration.
- Coordinate the annual performance review process and salary updates.
- Prepare independent contractor agreements using approved templates.
- Maintain general organizational infrastructure, such as tracking PTO requests and the holiday calendar.
Required qualifications:
- Passion for the First Amendment and protecting the press freedom rights of all.
- At least three years of directly relevant experience in finance/accounting; some HR experience preferred.
- Familiarity with GAAP and nonprofit accounting principles, including grants management.
- Proficiency in spreadsheets, financial analysis, and reporting with strong attention to detail.
- Experience with accounting or payroll systems; familiarity with Justworks, Bill.com, and Sage Intacct preferred.
- Ability to handle sensitive information confidentially, with integrity and professionalism.
- Excellent communication, interpersonal, and diplomatic skills.
- Independent problem-solving and ability to manage competing priorities.
This is a full-time, hybrid role with a salary of US$90,000-95,000 per year, depending on experience. Preferably based in FPF's Brooklyn, New York headquarters; strong U.S.-based remote candidates will also be considered.
HOW TO APPLY:
Submit your résumé and a cover letter (no longer than one page) via the application form on the job page. Applications will be considered on a rolling basis, and FPF reserves the right to close the process early due to high applicant volume. After initial review, the hiring process involves a phone screen with the chief human resources officer, an interview with the chief development and operations officer, and a final round meeting with the executive director.
https://freedomofthepress.na.teamtailor.com/jobs/725674-finance-hr-associate