Transparency and Compliance Officer - Damascus
About Acted
“We go the last mile. Founded in Afghanistan, against the backdrop of a forgotten crisis, Acted’s mission is to save lives and support people in meeting their needs in hard-to-reach areas. Millions of vulnerable people around the world need humanitarian assistance today, and hundreds of millions will need it tomorrow, in the face of the growing threat of climate change. We believe that our assistance must be conceptualised and delivered within the framework of people’s natural environments, and the territories on which they depend. Therefore, Acted pursues a triple mandate as a humanitarian, environmental and development aid actor, contributing to the relief, stabilisation, and recovery of crisis-affected people in fragile areas. This vision is guided by the motto “Think Local – Act Global” - reflecting the need to rely on a deep understanding of local territories and contexts to develop and implement actions based on local knowledge, structures, and capacities. This local thinking contributes to a global response - running through all Acted programming and operations - as we work together towards the building of a 3ZERO world: a world with Zero Exclusion, Zero Carbon, and Zero Poverty”.
Greening strategy:
Acted’s greening strategy aims to tackle environmental degradation and climate change while meeting the needs of the most vulnerable who are often those most affected by the deepening environmental crisis. Each Acted employee will adhere to these principles through key green programming responsibilities: Contribute towards the adherence and development of the greening strategy plan. Explore innovative green programming opportunities and/or solutions within your realm of responsibilities and roles. Encouraging and promoting environmental safeguarding processes and environmental programming standards in accordance with SOPs and technical guideline notes.
Acted PSEAH Policy:
The Transparency and Compliance Officer has the responsibility to adhere to the PSEAH Policy (Protection against Sexual Exploitation, Abuse and Harassment). And has the obligation to complete all mandatory trainings related to the Code of Conduct and the PSEA policy and report any safeguarding concern such as breaches of organisational policies or codes of conduct according to Acted’s procedures. The Transparency and Compliance Officer carry out work duties in a way that does not harm children, vulnerable adults or other staff or volunteers.
Location: Damascus – Syria
Start Date: ASAP
Chain of Command
• Under the authority of:
TC Supervisor
• Line Management (when Applicable):
Assigned Capital T&C assistants
Working Relations
Internal:
• Interaction with all the capital and field departments (coordination, finance, logistics, administration, security, program, MEAL, PD)
• HQ departments (audit, IU finance, logistics, HR, security, grant management)
External:
• Partners
• Donors’ auditors
• External auditors
Job Purpose:
• The capital Transparency and Compliance officer is responsible based on an audit risk approach, the implementation of Acted’s processes in compliance with Acted guidelines, best practices, and national regulations in relevant country.
• Develops and actively contributes to action plans to mitigate the risks identified in the capital office, in collaboration with the line manager.
• Provides technical support and capacity building to the capital transparency and compliance staff to implement action plan and address the issues.
• Provides technical support and works to build the capacity of the FLATS teams in his/her to identify difficulties, propose action plans and follow them up
• Supports the preparation, coordination and follow-up of donor external audits and due diligence exercises.
• Provides technical support and capacity building to FLATS teams to identify compliance gaps, develop corrective actions and monitor implementation.
• Supports in investigation processes regarding any case transferred by the TC manager.
DUTIES AND RESPONSIBILITIES:
Under the supervision of the Transparency and Compliance Supervisor, the transparency and compliance officer must independently:
1. Promote Transparency and Accountability:
• Foster a culture of transparency, accountability, and ethical conduct.
• Ensure an objective and independent view of operations.
• Promote adherence to acted's values, policies, and Code of Conduct
2. Ensure Compliance with Policies, Procedures and Donor Requirements:
• Monitor compliance with acted procedures, donor regulations, and applicable national laws.
• Verify that FLATS processes are properly implemented.
• Ensure proper documentation, traceability, segregation of duties, and internal controls.
3. Strengthen Internal Control Systems:
• Assess the effectiveness and efficiency of internal control mechanisms.
• Identify weaknesses and propose corrective measures
4. Conduct Compliance Reviews:
• Perform monthly compliance reviews of expenditures, procurement files, staff files, project documentation, and implementing partners.
• Identify compliance issues, estimate risks, and monitor corrective actions.
5. Manage Compliance and Fraud Risks:
• Anticipate compliance risks and develop mitigation measures.
• Promote implementation of acted's Anti-Fraud, Bribery and Corruption Policy.
• Ensure suspected fraud and corruption cases are reported and followed up appropriately.
• Supports investigation processes regarding any case transferred by the TC manager.
6. Support Internal Audits:
• Assess compliance through risk-based internal audits.
• Develop action plans and monitor implementation of recommendations.
7. support External Audits and Due Diligence:
• Coordinate audit preparation and document reviews.
• Facilitate donor audits and due diligence exercises.
• Follow up on audit findings and management responses
8. Strengthen Capacity and Share Best Practices:
• Deliver compliance and anti-fraud training to staff and implementing partners.
• Promote lessons learned and best practices.
• Contribute to continuous improvement of procedures and systems.
9. Ensure Implementing Partner Compliance:
• Conduct and monitor partner due diligence processes.
• Follow up on risk mitigation plans.
• Support partners in strengthening compliance and internal controls.
10.Reporting and Follow-up:
• Produce timely compliance reports and action plans.
• Track implementation of recommendations from compliance reviews, internal audits, and external audits.
• Report key risks and compliance issues to management and HQ
Key Performance Indicators:
• % of Monthly Compliance Reports (MCRs) submitted on time and with acceptable quality.
• % of external audit risks identified and reported through monthly compliance reviews before the audit.
• % of ongoing projects covered by risk-based compliance reviews and audit preparation activities.
• % of internal audit, external audit, compliance review, and investigation recommendations effectively followed up and implemented.
• Frequency of compliance findings, risks, and recommendations shared with Heads of Department and Coordination.
• Number of targeted FLATS and programmatic spot checks conducted according to the audit plan.
• % of compliance tracking tools, action plans, and audit follow-up tools updated on time.
• Number and quality of compliance, anti-fraud, and procedure trainings delivered to staff and partners.
• Number of implementing partner Risk Mitigation Plan (RMP) follow-up meetings conducted and documented.
How to apply:
Interested and qualified applicants should apply by filling out the application form through this link:
Fill in form: https://forms.cloud.microsoft/pages/responsepage.aspx?id=A-kA0rAZLkW9IdGqAROQ1WLtFAeDoflBimjOGP_8sNVUNVdYOUtEWVNBS0daTTRNSzlEVkQyMEIzOS4u&route=shorturl
Only the shortlisted candidates will be contacted.
By applying for this position, you certify that all the details of your current application, are true to the best of your background and knowledge. You accept the legal mentions of www.acted.org and authorize the automated processing of your personal data by ACTED for recruitment, HR management and administrative compliance control purposes, in accordance with European regulations for the protection of personal data.
(http://www.acted.org/ )
ACTED is committed to the prevention of sexual exploitation and abuse in the framework of its programs in Syria. The successful candidate will be required to adhere to ACTED Code of conduct and ACTED Global Policies, especially regarding the protection of children and the protection against sexual exploitation and abuse. A rigorous reference and background checks will be undertaken, and information will be requested from previous employers about any disciplinary action of sexual exploitation, sexual abuse, and/or sexual harassment during employment. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.
ACTED is committed to gender equity and to have a balanced and diverse workforce. ACTED strongly encourages qualified women, persons with disabilities, and persons from under-represented groups to apply for the position.
ACTED offers a variety of arrangements that enable women to excel in their careers, including flexible working hours for work-life balance, maternity leave, and career coaching.
ACTED never uses external recruitment agencies and recruitment is always free of charge.
The necessity of ensuring the highest standards of efficiency, competence, and integrity, with proper attention to promoting diversity, is the most important concern in the recruitment and employment of staff at ACTED.
Applicants must provide complete and accurate information pertaining to their personal profile and qualifications to be considered for the current job opening. No amendment, addition, deletion, revision, or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided.
ACTED reserves the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible.