The Connected Leaders team at the Rockefeller Foundation advances the Foundation's priorities through convenings, partnerships, and sustained engagement with grantees, partners, and global leaders. The Manager, Event Production & Hospitality is responsible for planning and executing assigned events and managing production and hospitality workstreams across larger convenings and event series, ensuring seamless event execution and a high-quality participant experience. Reporting to the Director of Production, the Manager collaborates with internal teams, external partners, and vendors.
Work schedule: fully on-site in New York, Monday through Friday, with flexibility based on event demands; approximately 15% travel and occasional weekend work. Hiring range: $135,000-$150,000.
Key responsibilities:
- Own end-to-end planning and execution for assigned events, including production plans, schedules, budgets, and staffing plans.
- Lead production and hospitality workstreams across larger convenings and event series.
- Build and maintain event workplans, runs of show, venue plans, and readiness trackers.
- Identify event, safety, accessibility, travel, and participant-experience risks; develop contingency plans and lead real-time problem-solving.
- Direct on-site execution from setup through breakdown, including registration, guest flow, hospitality, and speaker and VIP logistics.
- Source and evaluate venues and vendors, define scopes of work, and manage contracts and performance.
- Oversee registration and participant operations in Bizzabo, including attendee data, invitations, RSVPs, travel, and accommodations.
- Maintain financial and administrative controls: purchase orders, invoices, expense reconciliation, and budget tracking.
- Conduct post-event debriefs and improve tools, templates, and standards.
Requirements:
- 7+ years of relevant experience in event production, event management, hospitality, or a related field, with responsibility for independently delivering events or major event workstreams.
- Demonstrated success developing production plans, budgets, timelines, staffing models, and runs of show for complex, high-touch events.
- Experience managing event risks and making sound decisions under pressure.
- Proven ability to select and direct venues, vendors, and temporary staff.
- Hands-on proficiency with Bizzabo, Salesforce, and Monday.com.
- Strong organizational, communication, and judgment skills, and willingness to travel and work occasional weekends.
The Rockefeller Foundation is a pioneering philanthropy focused on food, health, energy, and finance, and is an Equal Opportunity Employer.
HOW TO APPLY:
Apply online via the Rockefeller Foundation careers portal: https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=24726181-f57f-46a1-824d-3c8a89c3328a&ccId=19000101_000001&lang=en_US&selectedMenuKey=CurrentOpenings&jobId=954847