(Recently Posted Job, Closing Date 15 Days from Posting) Senior Program Assistant - Program on Health Care and Public Health
Location: Washington, DC, United States
ABOUT THE PROGRAM
The Health Care and Public Health Program addresses delivery of primary and specialty health care across the life course, including care quality and patient safety, workforce, training, and financing, as well as public health services, including prevention, surveillance, epidemiology, and population health improvement.
ABOUT THE POSITION
The Senior Program Assistant performs complex clerical and administrative duties under minimal supervision. The role coordinates the logistical and administrative aspects of meetings, writes, edits and formats routine correspondence, and works with committee members on committee activities. It also plans the administrative aspects of unit, committee, forum and other meetings. Secondary duties may include basic research activities.
ESSENTIAL DUTIES
- Administrative: Detailed scheduling, writing and editing correspondence, compiling and coordinating mailings, taking meeting notes, facilitating follow-up actions, maintaining databases, files, archives and email/distribution lists.
- Event planning and management: Coordinates logistics for virtual and in-person meetings and workshops, including travel and lodging, catering, AV support and attendee registration. Sets up virtual meeting platforms (e.g. Zoom), assembles briefing books and meeting materials, and handles post-meeting tasks such as vouchers and travel expense reports.
- Communication, dissemination and information management: Maintains lists and databases, coordinates website updates, responds to inquiries, and communicates with members, sponsors and other external customers.
- Publications: May assist with formatting, editing and proofreading publications and coordinating with printers/publishers.
- Research support: May gather citations, perform literature searches, and help collect, assemble and tabulate data and summarize literature.
REQUIREMENTS
- High school diploma, GED or equivalent knowledge
- Four years of related experience
- Proficiency in Microsoft Office Suite
- Ability to plan and support extensive meeting activities, prioritize work, change direction as needed, and work in a team
- Good communication and interpersonal skills at all levels
- Ability to work at a computer for extended periods and to travel
WORK ENVIRONMENT AND TERMS
Full time (37.5 hours per week). Hybrid office/telecommute with about 60% onsite, and occasional travel between National Academies' facilities and off-site meetings. Estimated compensation is $23.97 - $29.96 per hour, plus potential overtime. Benefits-eligible, including medical, dental and vision insurance, life and disability coverage, retirement and savings benefits, paid holidays and leave, transportation subsidies and education assistance. The National Academies is an Equal Opportunity Employer.
HOW TO APPLY:
Apply online through the National Academies careers portal. A cover letter is required.
https://careers.nationalacademies.org/us/en/apply?jobSeqNo=TJJTNAUSR0002809EXTERNALENUS