Location: Kyiv, Ukraine
Management Sciences for Health (MSH) is seeking an Executive Assistant to support the US Government-funded Health Systems Strengthening project in Ukraine. The Assistant provides comprehensive administrative and coordination support to the Project Country Director and the project team, supporting day-to-day project operations through scheduling and meeting coordination, correspondence and document management, travel and event logistics, maintenance of project records and trackers, and liaison with internal and external counterparts.
Main duties and responsibilities:
1. Executive support to the Project Country Director: manage the calendar, meeting schedule, invitations and appointments; prepare meeting agendas, briefing packages and background materials; take meeting notes and track agreed actions; draft and format correspondence, letters, presentations and talking points; collect technical inputs from team members; support communication and scheduling with MSH HQ, government counterparts, project partners and other stakeholders.
2. Travel, meetings and event logistics: coordinate logistics for project meetings, workshops, conferences and events; liaise with travel and event service providers and prepare travel documentation; arrange transportation and accommodation for national and international business travel; support visiting MSH staff, consultants and partners; prepare participant lists, materials and venues.
3. Project administration and document support: support preparation, formatting, routing, signature, filing and archiving of project documents; maintain organized electronic folders, shared drives and contact lists; keep administrative trackers up to date; process administrative forms, requests and approvals; compile documents for project reviews and reporting; support document circulation between the project team and MSH HQ.
Qualifications: Degree in Administration, Business Administration, Management or another relevant field (additional training in office administration or project coordination preferred). 2-3 years of relevant experience in an administrative assistant, project assistant, executive assistant or similar role; experience with an international development organization, donor-funded project, NGO or international company preferred. Strong administrative, organizational, written and verbal communication skills; attention to detail; ability to manage multiple priorities and deadlines; strong interpersonal skills; discretion with sensitive information; proficiency in Microsoft Outlook, Word, Excel, PowerPoint and collaboration tools. Fluency in Ukrainian required; English at Upper Intermediate level or above.
Closing date: 2026-11-30
HOW TO APPLY:
Apply online via the MSH Workday careers portal: https://msh.wd503.myworkdayjobs.com/External/job/Ukraine-Kyiv/Executive-Assistant_R5213-1/apply