GAIN is seeking a Recruitment and Operations Coordinator to provide reliable recruitment administration across its global offices, coordinate recruitment for assigned roles and support advertising, job evaluations and recruitment reporting. The role is offered on a fixed-term contract running until March 2028, subject to availability of funding, and is based in Nairobi, Kenya.
Key responsibilities:
- Provide recruitment administration across a high volume of vacancies, maintaining accurate records and coordinating each stage from approval through to onboarding.
- Coordinate interviews, prepare selection materials and collate panel feedback, providing timely updates to candidates and hiring managers.
- Coordinate offer documentation, references and other pre-employment checks, handling sensitive information confidentially.
- Act as the focal recruiter for G3 and below roles, working with hiring managers to coordinate selection and progress appointments, with guidance from the Recruitment Manager.
- Prepare and publish clear, accurate job adverts, and support the Recruitment Manager with job evaluations by reviewing job descriptions and collating relevant information.
- Keep the applicant tracking system and recruitment spreadsheets up to date, complete weekly tracker updates and use Excel to produce accurate recruitment reports.
- Support wider HR activities, including employee lifecycle administration, invoices and purchase orders, team meetings and learning platforms.
- Organise competing priorities across offices and time zones, follow up on outstanding actions and flag issues early.
About you:
Strong recruitment administration experience and a track record of keeping high-volume hiring processes organised, accurate and moving forward. Confident coordinating interviews across time zones, candidate communications, offers and pre-employment checks, and using an applicant tracking system to maintain reliable records. Strong practical Excel skills are highly preferred. A positive, constructive attitude, resilience, ownership, attention to detail, clear communication and sound judgement; comfortable working across cultures and time zones and handling sensitive information with discretion.
Offer: starting gross salary from KES 2,468,076 to KES 2,816,616 per annum, depending on experience. GAIN is committed to equality of opportunity and welcomes applications from people of all backgrounds.
closes on 28 October 2026
HOW TO APPLY:
Apply online at https://gainhealth.occupop-careers.com/jobs/b9395756-d3d1-4f45-aa3d-fd3393adc89e/apply. GAIN encourages early applications and reserves the right to close the advert ahead of the deadline if it receives a high volume of interest. Applicants must have the existing right to live and work in Kenya; GAIN does not sponsor working visas or relocations.