The European Climate Foundation (ECF) is a major philanthropic initiative working to accelerate the transition to a climate neutral and resilient Europe, supporting over 1,000 partner organisations across sectors and geographies to drive ambitious climate policy, shape public debate and enable systemic change.
The Senior Board Liaison Officer serves as the primary connection between the ECF Supervisory Board and ECF's executive leadership and staff, leading board administration, coordinating governance processes and managing strategic communications to ensure effective operations and full compliance. The role works closely with the Governance Officer and under the supervision of the Stakeholders Engagement Director, and facilitates and coordinates the Board Committee to ensure alignment between Board priorities and Management execution.
Key responsibilities:
- Develop and manage the annual workplan for the Board and the Advisory Council.
- Organise and manage logistics for Board, committee and advisory council meetings (online and in person), including planning, scheduling and on-the-day support.
- Oversee and coordinate docket preparation and delivery with the Grants Management and Finance teams.
- Set annual deadlines for grant submissions, docket deadlines and Board/committee meetings.
- Track board-related rules and timelines, such as member terms.
- Monitor and manage the Board and Advisory Council budgets.
- Record decisions, document resolutions and track follow-ups.
- Act as main point of contact for ECF staff and external stakeholders on Board requests.
- Monitor compliance with laws, regulations and internal ECF policies, and ensure documentation is filed per statutory requirements.
- Travel regularly for Board meetings (twice a year in person), location scouting and internal events.
Profile:
- At least 4 years of experience in board administration, governance or executive support, working with senior leadership and multi-stakeholder environments.
- Strong organisational and time management skills; adaptable to changing priorities.
- Excellent written and verbal communication in formal English.
- Proven discretion with sensitive information.
- Attention to detail and independent problem solving.
- High proficiency in Word, Adobe, SharePoint, and willingness to learn ECF-specific systems.
- EU citizenship and the right to reside and work in the country of the office.
Location: any ECF office (Berlin, Brussels, Budapest, London, Madrid, Paris, The Hague, Warsaw). Start date: as soon as possible.
HOW TO APPLY:
Upload your CV and cover letter (both in English) via the online application form and answer all the questions. EU citizenship and the right to reside and work in the country of the office are required.
https://europeanclimatefoundation.occupop-careers.com/jobs/60ca5ce4-60ca-4722-9f2a-ef7988931820/apply