Location: Niger State, Nigeria
The State Finance & Admin Associate is responsible for the provision of comprehensive accounting, administrative, and logistical support to the state office. The ideal candidate will manage daily administrative and financial tasks, ensure strict compliance with organizational policies and procedures, and deliver exceptional support to the team. The role works closely with the Finance Officer to coordinate operations, manage financial transactions and maintain accurate records in the state.
Responsibilities:
- Prepare payment vouchers and schedules for vendors and participants.
- Properly code all transactions.
- Maintain administration and accounting files.
- Follow up on outstanding vendor payments and ensure timely reconciliation.
- Ensure accurate and timely posting of all financial transactions into QuickBooks.
- Ensure entries are entered into project activity tracking logs accurately and timely.
- Manage tax payments and other statutory obligations at the state level.
- Support hotel arrangements for staff, participants and consultants visiting the state.
- Assist with dispatch of goods and equipment, including packing lists, waybills and export documentation.
- Calendar management, conference room booking and meeting/activity logistics.
- Prepare workspace for new employees.
- Inventory and asset management.
- Coordinate approved Activity Profiles, ensuring materials and equipment are ready.
- Support procurement and engagement of vendors for goods and services in the state.
- Coordinate catering services for official functions.
- Control consumption of project resources (petrol, electricity, water, telephone).
- Ensure compliance with MSH policies and procedures, internal control systems, donor-funded guidelines and Nigerian Government regulations.
- Prepare monthly administrative and financial reports as requested by the supervisor.
- Ensure accurate month-end and year-end activities in compliance with MSH policies.
Qualifications:
- Bachelor's Degree in Finance, Accounting, or a related field.
- Minimum of 2-4 years' experience in Accounting, Finance and Administration.
- Proficient in QuickBooks.
- Experience with a large complex organization is required; familiarity with international NGOs preferred.
- Understanding of key aspects of accounting.
About MSH: Management Sciences for Health is a global health nonprofit that strengthens health systems to protect people from diseases and improve their health, working in more than 150 countries since 1971.
Closing date: 2026-10-21
HOW TO APPLY:
Apply online via the MSH Workday careers portal: https://msh.wd503.myworkdayjobs.com/External/job/Nigeria-Niger-State/Finance---Admin-Associate_R5211/apply