The Asian Development Bank (ADB) is a leading multilateral development bank supporting sustainable, inclusive, and resilient growth across Asia and the Pacific. Founded in 1966, ADB is owned by 69 members—50 from the region—and its mission is to alleviate poverty and promote sustainable development in the Asia-Pacific region.
Organizational Setting and Reporting Relationship: The position of Senior Operations Assistant (Position Grade TL2, Reference Number 260838) is assigned to the Office of the Director General (SEOD) within the Southeast Asia Department (SERD), based at ADB Headquarters in Manila, Philippines. You will report to the Deputy Director General, SERD and technical international staff.
Your Role: You will provide essential operational, administrative, and logistical support for the DDG, SERD, SEOD international technical staff, and SEOD activities. Responsibilities include: providing administrative, operational, and coordination support to SEOD activities, including regional cooperation programs such as the Greater Mekong Subregion (GMS); serving as Assistant to the DDG, SERD and other international technical staff by managing schedules, coordinating mission travel arrangements, briefing requirements, and follow-up priority actions; preparing and coordinating routine correspondence, briefing notes, presentations, talking points, meeting summaries, and background materials, including proofreading, formatting, quality assurance, and document clearance; maintaining filing systems, shared repositories, and administrative records with effective version control and timely retrieval; and maintaining accurate administrative and operational data in corporate and unit-level systems.
Coordination and Unit Support: Handle routine communications and coordination within SERD units and resident missions, across ADB departments, and with external stakeholders such as government counterparts and development partners; provide administrative follow-up on agreed actions, deadlines, and management requests; contribute to workflow continuity by providing backup administrative support during peak periods, missions, major regional events, and staff absences; provide guidance on administrative processes and work practices to other administrative staff without formal supervisory responsibility; and support coordination across SERD workstreams by tracking management priorities, facilitating information flow, and assisting with management reports and briefing packages. You will also coordinate distribution of tasks among administrative staff, work with individuals from different cultural and national backgrounds, provide guidance to Operations Assistants/Project Assistants, and exercise judgement on confidential and urgent matters, especially in the supervisor's absence.
Qualifications: Bachelor's degree in business administration or a relevant discipline; at least 5 years of relevant professional experience; ability to multitask, undertake background research and analysis on difficult but well-defined tasks, collect and organize data, and prepare notes, papers and sections of reports; proficiency in office administration and relevant computer-based programs and applications, including databases and videoconferencing tools; and excellent command of written and verbal communication skills in English. Candidates should also refer to the ADB TL2 core competency framework.
Closing date: 2026-09-02
HOW TO APPLY:
Apply online via the ADB careers portal at https://www.adb.org/careers/260838 (Reference Number 260838) by the closing date of Wednesday, 2 September 2026, 11:59 p.m. Manila time (0800 GMT).