Purpose of Job: The Executive Assistant provides high quality secretarial and administrative support to the Managing Director Sub-Saharan Africa (SSA), together with any ad-hoc and personal assistance that may be required. The Executive Assistant may also assist with a number of administrative tasks for their department, interacting with all levels within the Department, the Vice-Presidency and Bank-wide, including Banking Department Budget Officers, HR, Board Secretariat and the President's Office, as well as external clients and institutions. The role provides administrative and secretarial support from Nairobi to the Managing Director and supports Resident Office visitors to HQ. It is responsible for the smooth running of the Managing Director's business activities including extensive travel planning, diary management and a variety of ad-hoc tasks. The Executive Assistant may co-ordinate a small secretarial team and/or act as a Budget Officer.
Accountabilities & Responsibilities: Efficient diary management; monitoring e-mails, screening and prioritising messages and replying on behalf of the Managing Director where appropriate; managing incoming telephone calls; drafting correspondence for signature/review, taking minutes, proof-reading and quality control of documents; coordinating team submissions and ensuring deadlines are met; arranging all elements of travel according to EBRD travel policy including visas, accommodation, currency and itineraries, and checking travel expense reports; maintaining comprehensive hard copy and electronic filing and archiving; liaising with Committee Secretariats on scheduling of departmental items at Bank committee and Board of Directors' meetings; preparing PowerPoint presentations, business correspondence, factsheets, briefing notes and reports; supporting RO visitors to HQ; providing occasional cover for the Banking VP front office. Depending on team, the role may also include budget officer duties (purchase orders, re-charges, accruals, housekeeping reports), departmental/IT/HR co-ordinator duties (on-boarding, moves, leavers, SAP sick leave entry, shared calendars), assisting the Team Portfolio Manager (updating DTMs, signing dates, PMM/XNR reminders, pipeline updates), maintaining business continuity call-out cascades, and organising departmental events, team retreats and senior-level events involving the President and Board members.
Knowledge, Skills, Experience & Qualifications: Degree and/or equivalent relevant business experience; a recognised secretarial qualification useful but not essential; fluent English with excellent written and oral communication skills; knowledge of another language (e.g. French) desirable. Proven experience working at a senior level within a multi-disciplined and multi-cultural organisation; excellent organisational and planning skills with the ability to prioritise and independently co-ordinate workload to deadlines; ability to stay calm under pressure, be flexible and anticipate needs, using initiative and judgement; excellent interpersonal skills including tact and diplomacy; proactive can-do attitude and team ethic; good numeracy; strong presentation skills and attention to detail; comfort interacting with very senior staff. EBRD experience and knowledge of the Bank's systems (SAP, Project Link, Livelink, Boldnet, DTM, Data Warehouse Reports) desirable. Technical skills: at least 55 wpm typing; intermediate/advanced computer literacy (Word, Excel, Outlook, PowerPoint) including formatting large documents, charts and tables to publication quality; knowledge of SAP desirable.
About EBRD: A pioneering and diverse international financial institution whose values — Inclusiveness, Innovation, Trust and Responsibility — shape its culture. The EBRD offers varied and stimulating work across financial, political, public and private sectors in the regions it invests in, a hybrid and inclusive working culture, a focus on sustainability, equality and digital transformation, and a comprehensive suite of competitive benefits. The EBRD encourages all qualified candidates who are nationals of EBRD member countries to apply regardless of background, gender, gender identity, sexual orientation, age, socio-economic background or disability.
Closing date: 28/08/2026
HOW TO APPLY:
Apply online via the EBRD careers portal at https://jobs.ebrd.com/job/Nairobi-Executive-Assistant-to-MD%2C-SSA/1426596633/ (Requisition ID 37004). As the role involves collaboration with international teams, resumes must be submitted in English. Posting End Date: 28/08/2026. Due to the high volume of applications, feedback is provided only to shortlisted candidates.