Finance Manager, Budgeting and Reporting
Organization: International Rescue Committee
The International Rescue Committee (IRC) responds to the world's worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the world's largest international humanitarian non-governmental organizations (INGO), at work in more than 40 countries and 29 US cities helping people to survive, reclaim control of their future and strengthen their communities.
A force for humanity, IRC employees deliver lasting impact by restoring safety, dignity and hope to millions. If you're a solutions-driven, passionate change-maker, come join us in positively impacting the lives of millions of people worldwide for a better future.
JOB DESCRIPTION:
The Finance, Budgeting & Reporting Manager will assist the Finance and Emergency Deputy Director of Finance in budgetary and reporting matters for the IRC-DRC country office. The position will be responsible for the financial management of projects, budget monitoring, financial reporting to donors, cash flow and expenditure forecasting, staff/partner training, and capacity building on budgetary and reporting issues.
RESPONSIBILITIES:
Accounting:
* Ensure that budgets are entered into the Integra system in a timely and up-to-date manner. This includes budgets for new projects as well as realignments of ongoing projects.
Donor Budgets and Reports:
* Work with program and grants staff to prepare grant budgets to support new proposals or realignments to ensure adequate coverage of country operating costs and the direct and indirect costs of Headquarters.
* Assign D2 codes to the budget lines of each grant in collaboration with project managers and the supply chain.
* Prepare the first draft of the financial report to be submitted to the Finance and Budget Coordinator.
* Prepare forecasts and expenditure plans for grant meetings. Participate in all grant meetings (opening meeting, implementation review meeting, closing meetings).
* Analyze actual expenditures against budget forecasts to ensure maximum use of budgeted amounts and to provide realignment recommendations as needed by checking overspending/underspending on the budget.
* Assist the Finance Coordinator in charge of accounting in the process of allocating support costs across different projects by reporting projects at risk of overruns in a timely manner.
* Ensure that donor regulations are respected for all aspects of operations.
* Identifying procedural or training problems to be solved in order to improve the data quality of the various reports.
* Preparation of donor reports in a timely manner in accordance with donor agreements and contracts.
Partnerships/Sub-grant management:
* Supervise the Partnership Officer, Budget Monitoring and Finance, and ensure that checklists and procedures are followed for systematic reviews of financial reports and that comments on the report are shared with partners.
* Liaise with the finance manager and the partnership manager to identify gaps in partner capacity building.
* Monitoring of pre-assessment examinations to determine the capacity needs of sub-beneficiaries.
* Review the cash request for sub-grants and ensure the timely transfer of funds.
* Review of sub-grant advance amounts in relation to declared expenses, ensure regular reconciliation of the advance account in Integra and Power BI.
Financial analysis and expense tracking:
* Provide regular financial analysis of expenses charged on projects and prepare correction journals that allow budget lines to be charged only for related expenses.
* Ensure that the data on the Power BI application is up-to-date and accurate with respect to project budgets.
* To act as interim Financial and Budget Coordinator in case of absence.
Audit:
* Ensure proper archiving of FACE forms/invoices as well as all financial reports submitted to donors and make them available upon request to auditors.
* Assist the Finance Department in audit cases.
REQUIRED PROFILE:
* University degree in Finance or Economics;
* Computer skills with significant experience in Excel, knowledge of an Enterprise Resource Planning (ERP) system will be an additional asset;
* Minimum three years of experience in a Budgeting and reporting role;
* Knowledge of the rules and regulations of the various donors; SIDA, OCHA....
* Good oral and written communication skills in French and a good knowledge of English are an asset.
Note for IRC field staff: "Commitment to clients: By committing to client-centered programming, the IRC places the people it serves--its clients--at the center of its programming and services. IRC staff have an important role to play in supporting the implementation of client-centered programming by raising awareness among the community and clients about existing feedback mechanisms and how to use them, including response processes, access to and eligibility for services, and by helping to create an institutional culture that encourages staff to listen to clients, communicate with them, and respond to their requests, comments, and complaints."
Professional Conduct Standards : IRC employees must adhere to the values and principles outlined in the IRC WAY - Professional Conduct Standards. These are Integrity, Service, Accountability, and Equality.
In accordance with the safeguard, the IRC applies policies on the protection of
beneficiaries/clients from exploitation and abuse, child protection, anti-harassment in the workplace, fiscal integrity and the fight against retaliation.
Equal Opportunity Employer: The IRC is an equal opportunity employer. The IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status, disability, or any other characteristic protected by law.
Diversity, Inclusion, and Gender Equality: IRC recognizes and honors the inherent worth and dignity of all individuals. We are an equal opportunity employer and consider all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, gender identity, age, marital status, veteran status, or disability. IRC is also committed to closing the gender gap in leadership positions. We offer benefits that provide an enabling environment for women to participate in our workforce, including parental leave, gender-sensitive security protocols, and other supportive benefits.
How to apply:
Visit IRC Career site: https://theirc.wd1.myworkdayjobs.com/External_Careers/job/Bunia-Democratic-Republic-of-the-Congo/Finance-Manager--Budgeting-and-Reporting_JR00004524