Location: Remote (Eastern Time Zone), United States
The Agroecology Fund (AEF) is a multi-donor fund supporting agroecology movements worldwide, aiming to support resilient food systems that promote the economic and nutritional well-being and human rights of small farmers and Indigenous Peoples, strengthen biodiversity conservation, and mitigate climate change. AEF operates with a small, decentralized, remote team and is fiscally sponsored by the Global Greengrants Fund.
The Administrative Coordinator will provide high-level administrative and strategic support to the entire organization and specifically to senior leadership, ensuring seamless day-to-day operations.
Responsibilities:
- Maintain organized filing systems (digital and physical) and perform data entry
- Schedule meetings, answer and route emails and correspondence
- Maintain AEF's contact management system
- Support preparation of documents, reports, spreadsheets, presentations, and meeting agendas
- Support event coordination and human resources (e.g., leave tracking)
- Assist with accounts payable (invoices, expense reports)
- Coordinate domestic and international travel arrangements
- Distribute correspondence, presentations, reports, and board materials on behalf of leadership
- Act as point of contact between leadership and internal/external stakeholders
- Handle sensitive and confidential information with discretion
Qualifications:
- Bachelor's Degree in Business Administration, Communications, or related field (or equivalent experience)
- Exceptional organizational and time management skills
- Advanced proficiency in Microsoft Office Suite and virtual collaboration tools (Zoom, Teams, Slack)
- Strong written and verbal communication skills
- Proactive self-starter with sound judgment
- Motivated to work in a multicultural, mission-driven environment
- Able to work standard hours aligned to Eastern Standard Time
- Multilingual a plus
Compensation: US$60,000–70,000 per year plus full benefits.
Closing date: August 31, 2026
HOW TO APPLY:
Fill in the application form at https://app.smartsheet.com/b/form/019f6cee94197867b03bdc0df141dd12 and upload your CV and Cover letter. Applications will be reviewed on a rolling basis; only shortlisted candidates will be contacted. AI-generated applications will not be considered.