Under the general supervision of the Director, Coordination Office for the Mediterranean, Chief of Mission in Italy and Malta and Representative to the Holy See, the direct supervision of the Project Manager, the incumbent will perform the duties listed below as Project Assistant, Protection within the Facilitated Migration and Vulnerable Groups Unit.
Responsibilities and Accountabilities
- Assist in the implementation and monitoring of project activities.
- Retrieve, compile, summarise, and present information/data on specific project topics.
- Monitor budget by verifying availability of funds, obtaining necessary approval and updating budget-related information.
- Support administrative coordination of project implementation, involving liaison with diverse organisational units and external parties to initiate requests, obtain necessary clearances, process and follow-up on administrative actions, etc.
- Draft status reports, identify shortfalls in delivery and bringing them to the attention of supervisor.
- Draft correspondence, reports, briefing notes, graphics, statistical tables, presentations and other forms of documentation.
- Organise meetings, workshops and training sessions.
- Respond to general information requests and inquiries. Set up and maintain files/records.
- Perform such other relevant duties as maybe assigned.
Required Qualifications and Experience
EDUCATION
- Bachelor’s degree in Social Works, International Relations, Psycology or a related field from an accredited academic institution with two years of relevant professional experience; or,
- High School diploma with four years of relevant professional experience.
EXPERIENCE
- Experience in liaising with governmental authorities, national/international institutions, United Nations agencies and non-governmental organisations;
- Experience in working with migrants, refugees, internally displaced persons, victims of trafficking and other vulnerable groups; and,
- Prior work experience with international humanitarian organisations, non-government or government institutions/organisation in a multi-cultural setting is an advantage.
- Experience in working with vulnerable groups
SKILLS
- Knowledge of migration related areas dealt with by the Organization.
- Familiarity with the migration context in Italy and with movement-related operations is considered an asset.
Languages
IOM’s official languages are English, French, and Spanish.
REQUIRED
For this position, fluency in Italian and English is required (oral and written).
DESIRABLE
Working knowledge of French is an asset
Competencies
The incumbent is expected to demonstrate the following values and competencies:
VALUES - All IOM staff members must abide by and demonstrate these five values:
- Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
- Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
- Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
- Courage: Demonstrates willingness to take a stand on issues of importance.
- Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.
CORE COMPETENCIES - Behavioural indicators – Level 1
- Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
- Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
- Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
- Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
- Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.
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