INTERSOS is an independent humanitarian organization that assists the victims of natural disasters, armed conflicts and exclusion. Its activities are based on the principles of solidarity, justice, human dignity, equality of rights and opportunities, respect for diversity and coexistence, paying special attention to the most vulnerable people.
Terms of reference
Job Title: Grants and Reporting Manager
Code: SR-28-10243
Duty station: Kabul
Starting date: 01/09/2026
Contract duration: 12 months
Reporting to: Head of Program
Functional Supervisor: Regional Grants and Reporting Officer
Supervision of: Grants & Reporting Officer
Type of Duty Station: Non-family
General context of the project
Over 40 years of conflicts and political turmoil have taken a massive cumulative toll on the people of Afghanistan. A total of 18.4 million people, almost half of the total population, have been estimated by the UN to need humanitarian assistance prior to recent events. Severe droughts are recurring in Afghanistan, currently resulting in nearly 14 million people in acute food insecurity, with over 3 million children facing severe undernourishment. The recent displacement of 550,000 people is adding to an estimated 2.9 million people who remain internally displaced and in need of humanitarian assistance, while winter months are around the corner.
INTERSOS has been working in Afghanistan since 2001, with a country office in Kabul, and field bases in Kandahar and Zabul provinces. In recent years INTERSOS has been focusing its assistance based on integrated community-based approach that includes primary health care (including sexual and reproductive health care), nutrition and protection programmes serving conflict-affected populations, particularly in hard-to-reach areas, with a special focus on socially excluded individuals, including women, children and persons living with disabilities.
With its operational approach and active engagement with the communities, INTERSOS has been enjoying strong community acceptance and operational access. All INTERSOS activities continue to be implemented in Afghanistan at present time, with no operational restrictions and with full inclusion of female staff. It is widely anticipated that Afghanistan’s humanitarian situation may deteriorate further, given that the international support to key essential and social services – food aid, health, education, and other essential services, is currently frozen. Although humanitarian aid can not replace this gap, the international assistance that prioritizes urgent humanitarian needs will be essential. At the same time, unless the operational environment with all its impediments (including in relation to banking/cash transfers and counter-terrorism measures) does not improve, the response will continue to be a challenge
General purpose of the position:
In coordination with the SMT, MEAL, Program/ Project Managers and Technical Coordinators, timely support the design and development of new project proposals, high-quality reporting and regular grants' management activities in line with INTERSOS program goals, objectives and indicators and respecting donors' requirements.
Main responsibilities and tasks:
Project design and development:
• Support the Head of Programme on the drafting and updating of the donors mapping and donor’s strategy
• Support the Go No Go process through the analysis of donors call for proposals and its relevant elements
• In coordination with the SMT, Program Managers and Project Managers, support the design and development of new project proposals, ensuring that those are structured according to INTERSOS program goals and objectives and in line with donors’ template and requirements
• Regularly update mission Master Planning ensuring internal and external deadlines are respected and promptly communicated to relevant colleagues
• Regularly and/or ad hoc liaise with the Regional Office, specifically with the Regional Grant and Reporting Officer, to ensure project design meet donor’s guidelines and submission process respect the defined work-flow
• Under Head of Programme guidance, lead the internal coordination of the proposal writing process promoting clear division of roles, responsibilities, engagement of relevant departments and time frame
• Ensure the matching and consistency of the information and budget figures across proposals documents, including financial components
• Ensure final documents package prior to submission is complete, consistent and compliant to donor rules
• Promptly flag any challenge or delays to relevant colleagues at mission and regional level
Quality Reporting:
• Under the supervision of the Head of Programme, promote periodic revision and harmonisation of templates and formats used for the monitoring, follow up and reporting of activities in coordination with program / project managers and technical coordinators
• Liaise with HQ Grant Unit and Regional Office to receive and keep abreast of donors’ templates and guidelines
• Regularly update mission Master Planning (Reporting Tracker) ensuring internal and external deadlines are followed as per Grant Agreements and promptly communicated to relevant colleagues at mission and regional level
• Under the supervision of the Head of Programme and in coordination with the Regional Office and HQ Grants and Compliance Unit, ensure the compilation, review and submission of timely, compliant and consistent reports in line with INTERSOS and donors’ requirements
• Ensure the matching and consistency of the information and budget figures across reporting documents (including program, finance and logistics components)
• Ensure correct storage of Reports and related annexes on INTERSOS Management Platform (IMP)
Grants Implementation:
Management:
• Under the supervision of the Head of Programme and in coordination with the Program Managers prepare and conduct project kick-off (KO) meetings playing an active role within the revision of partner capacity assessments and grant agreements
• Promote, with the support of the Regional Grant and Reporting Officer, information sessions (also integrated in projects KO) on main donor guidelines, involving all the relevant departments (Program, MEAL, Finance, Logistics, HR and HQ Grants and Compliance Unit.)
• Support to field monitoring of performance indicators, conducting compliance spot checks on ongoing projects and programs partners (e.g. local partners)
• Conduct a periodical review of projects’ documentation ensuring the correct uploading and archiving on mission drive and on IMP.
• Support Head of Programme in the organisation and implementation of project review meetings and project closure meetings
• Ensure projects' amendment requests (where needed) are in line with donors procedures and regulations
• Support the analysis of data and the visualisation of program outputs for monitoring and reporting purposes through Google Data Studio and/ or other recommended tools, and report any deviation in terms of achievements/trends to the Head of Programme
• Ensure the Mission Communication Plan is updated regularly and support
• the Head of Programme and Head of Mission in drafting external products and
• liaising with HQ Communication Department
Required profile and experience:
• BA in International Affairs, Development, International Political Economy or other relevant field
• Minimum 3 year’s relevant work experience in program departments in the humanitarian sector.
• Strong knowledge of grants management, including experience with institutional donors (ECHO, EU, BMGF, OCHA, UNHCR, UNICEF, AICS, etc.) and understanding of their requirements and compliance
• Proven ability to lead proposal development processes from concept to submission
• Experience in building the capacity of staff in reporting and donor compliance
• Capacity to analyze data to inform reporting and new programming
• Understanding and exposure to Project Cycle Management skills and capacity to plan and organize work activities
• Excellent communication and writing skills
• Essential computer literacy (Word, Excel, Internet)
• English fluency is required.
• Italian language is considered an asset.
• People management and development
• Capacity to work in teams with different backgrounds and expertise
• Capacity to work under pressure
• Result-oriented and attention to the details
• Understanding of humanitarian operations principles, standards and best practices
• Commitment to INTERSOS principles
General conditions and benefits:
• Salary range: 09 - 3.172€ - 3.577€ monthly gross
• Accommodation: Shared Guesthouse
• R&R: 7 days of psycho-physical recovery every 8 weeks + 1000€ allowance.
• Annual Leave: 2.5 days per month
• Medical insurance for the staff
• Transportation and visa: Round-trip flights. For missions lasting at least 9 months, an additional flight ticket to the Country of residence and return to the mission will also be provided.
• Induction: one week of online induction before the deployment
How to apply:
Interested candidates are invited to apply following the link below:
https://www.intersos.org/field/#intersosorg-vacancies/vacancy-details/6a2fb4911e37c45b1fb68338/
Please note that our application process is made of 3 quick steps: register (including your name, email, password and citizenship), sign-up and apply by attaching your CV in PDF format. Through the platform, candidates will be able to track their applications’ history with INTERSOS.
Please also mention the name, position and contact details of at least three references: two line managers and one HR referent. Family members are to be excluded.
Only short-listed candidates will be contacted for the first interview.