Project Assistant (Climate Mobility Innovation Lab)

Organizational Context and Scope

• Assist in project operations and in administrative and financial monitoring of project activities.
• Prepare financial information/data on specific project needs.
• Assist in tracking budgets; verify availability of funds; obtain necessary approvals and update budget related information. 
• Support with monitoring of administrative processes of project implementation, including follow up with relevant units and external parties to initiate requests, obtain necessary clearances, process and follow-up on administrative actions.
• Draft status reports, identifying shortfalls and bring issues related to compliance to the attention of the supervisor.
• Draft correspondence on project issues; assist in preparing and updating reports, briefing notes, graphics, statistical tables, presentation and other forms of documentation.
• Organize meetings, workshops and training sessions; respond to general information requests and inquiries; set up and maintain files/records.
• Assist in monitoring internal workflows in close coordination with relevant internal units, including but not limited to procurement.
• Perform other related duties as assigned.

• High school diploma with four years of relevant experience; or,
• Bachelor’s degree in Finance, Accounting, Business Administration, Economics or a related field from an accredited academic institution with two years of relevant professional experience.

• Experience in finance, accounting, budget monitoring or administrative support functions, preferably within an international organization, UN agency or public sector environment.
• Experience in monitoring budgets, tracking expenditures, verifying availability of funds and supporting financial reporting.
• Familiarity with financial rules, procedures and internal controls, including support to audits and financial reviews.
• Experience liaising with programme managers, administrative units and external counterparts on finance- and budget-related matters.
• Prior experience working in an international or multicultural environment is an advantage.

• Good knowledge of financial administration, budget monitoring and basic accounting principles.
• Familiarity with IOM or UN financial rules and regulations, including IPSAS, is an advantage.
• Attention to detail and accuracy in financial data processing and reporting.
• Ability to organize, prioritize and manage multiple financial and administrative tasks within deadlines.
• Proficiency in standard office software and financial or enterprise resource planning (ERP) systems.

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.