Request for quotation (RFQ) number: 2026-031
For: Logistics, Travel, and Event Management Services (Bangladesh)
Summary of deadlines
|
Release of RFQ
|
April 07, 2026
|
|
Quotations due
|
April 17, 2026
|
|
Bidders notified of decision
|
April 22, 2026
|
Note: PATH reserves the right to modify this schedule as needed. All parties will be notified simultaneously by email of any changes.
1. PATH statement of business
PATH is a global nonprofit dedicated to a mission to advance health equity through innovation and partnerships. With more than 40 years of experience forging multisector partnerships, and with expertise in science, economics, technology, advocacy, and dozens of other specialties, PATH develops and scales up innovative solutions to the world’s most pressing health challenges. Learn more at www.path.org.
2. Background
PATH supports a growing portfolio of programs and engagements in Bangladesh, including workshops, meetings, learning visits, and other convenings involving domestic and international participants. Recent activities have increased in volume, frequency, and logistical complexity, requiring dependable local support to manage travel arrangements, venues, per diem and stipend processes, and on?the?ground coordination, often under tight timelines.
To ensure efficient delivery of these activities and compliance with donor and organizational requirements, PATH seeks to engage a qualified event and travel management firm with demonstrated experience operating in Bangladesh and supporting donor?funded programs.
3. Objectives
The objective of this Request for Quotations (RFQ) is to identify a firm capable of providing comprehensive logistics, travel, and event management support for PATH-supported activities in Bangladesh.
Specifically, the selected vendor will be expected to:
- Provide timely and reliable logistical support for meetings, workshops, and learning visits
- Coordinate travel, accommodation, venues, local transportation, and related services
- Support per diem and stipend administration in accordance with PATH and donor requirements
- Operate with strong financial controls and documentation
- Respond flexibly to short-notice changes and urgent operational needs
Through this RFQ, PATH aims to establish a cost-effective, dependable partnership that enables smooth program implementation while ensuring transparency, accountability, and operational efficiency.
4. Scope of Services
The scope of services includes, but is not limited to, the following:
A. Event and Meeting Logistics
- Plan and coordinate meetings, workshops, learning visits, and pre-conference activities
- Identify, book, and manage venues, meeting rooms, and workshop facilities
- Arrange catering, audio-visual equipment, interpretation, printing, and related event services
- Provide on-site logistical support, including registration, participant coordination, and issue resolution
B. Travel and Transportation Coordination
- Coordinate domestic and international travel, including flights, hotel accommodations, and ground transportation
- Arrange airport transfers and local transportation for individuals and groups
- Manage group movements and complex itineraries
- Support itinerary changes, cancellations, and re-bookings as required
C. Per Diem and Stipend Support
- Support per diem and stipend disbursement in accordance with PATH and donor requirements, including the ability to disburse the funds in USD
- Track participants and coordinate disbursements during events and activities
- Collect acknowledgements, receipts, and other required supporting documentation
D. Vendor Coordination and Cost Management
- Liaise with hotels, transport providers, venues, and other local service providers
- Support cost control efforts and obtain competitive rates where feasible
- Coordinate services in line with approved budgets and activity plans
E. Financial Documentation and Compliance
- Prepare and submit clear, itemized invoices with required supporting documentation
- Maintain accurate, complete, and audit-ready records for all activities
- Comply with PATH requirements and applicable local tax and VAT regulations
F. Responsiveness and Communication
- Respond to short-notice requests and urgent operational needs
- Maintain regular communication with PATH staff before, during, and after activities
- Provide timely updates on logistics status, risks, and issue resolution G. Miscellaneous Support:
- Provide any additional assistance requested by PATH to ensure smooth and efficient execution of the event and related activities.
G. Miscellaneous Support:
- Provide any additional assistance requested by PATH to ensure smooth and efficient execution of the event and related activities.
Instructions for responding
A. PATH contacts
B. Quotations due: April 17, 2026
Completed quotations should be submitted by email to the contacts listed above. The subject line of the email should read: RFQ #2026-031 Your Company Name.
C. Conclusion of process
Applicants will be notified of PATH’s decision by April 22, 2026. Final award is subject to the terms and conditions included in this solicitation, as well as successful final negotiations of all applicable terms and conditions affecting this work.
For detailed information, please check the complete version of the RFQ attached below.