The Forest Stewardship Council (FSC) is a globally recognized non-profit organization promoting sustainable forestry, with over 150 million hectares of certified forests. FSC is hiring an Administrative Coordinator in Bonn, Germany (hybrid, full-time, 2-year temporary contract with possible extension) to provide comprehensive administrative and operational support to the Communications Director and Communications Unit. The role is primarily administrative and process-focused, with particular responsibility for coordinating internal processes across Procurement, Legal, Finance and other corporate functions.
Key responsibilities:
- Act as the primary administrative focal point for the Communications Unit and coordinate processes requiring input or approval from Procurement, Legal, Finance, People & Culture, IT and other functions.
- Provide day-to-day administrative support to the Communications Director.
- Maintain administrative records and filing for contracts, procurement files, purchase orders, invoices, approvals and supplier documentation.
- Manage administrative stages of procurement from request to completion; support supplier sourcing and quotation processes; maintain procurement and supplier trackers.
- Coordinate contract administration (statements of work, amendments, agreements), maintain a central contract register and monitor key milestones and renewal dates.
- Support budget administration, invoice processing, payment follow-ups, travel expenses, reimbursements and corporate card documentation.
- Organize meetings, workshops, conferences and events; coordinate travel and outsourced services such as translations.
- Provide guidance to Student Assistants and handle confidential financial and contractual information with discretion.
Requirements:
- University degree, vocational qualification, or equivalent professional experience in administration, business administration, finance, procurement, project administration or a related field.
- At least 2 years of relevant experience in an administrative, operations, team assistant or coordination role, including procurement administration, contract administration, purchase orders, invoice/payment processing and budget tracking.
- Strong organizational skills, attention to detail and ability to manage multiple deadlines.
- Good command of MS Office (Outlook, Word, Excel, PowerPoint, Teams); experience with SAP or similar enterprise systems highly desirable.
- Fluency in English (spoken and written); experience in an international working environment.
Offer: 30 days of annual leave, flexible work arrangements, professional development, a diverse international team of 60+ nationalities, and relocation support where applicable. Start date as soon as possible.
HOW TO APPLY:
Apply via the FSC careers website by submitting your CV in English (please do not include a photo). Applications are reviewed on a rolling basis. If you do not receive a confirmation of receipt, check your spam filter or contact careers@fsc.org.
https://fsc.jobs.personio.de/job/2852690/apply