We are seeking an Training Program Assistant – Development for 2-year-regular position (renewable) to work within the Training & Capacity Strengthening Department at the International Vaccine Institute in Seoul, Korea. (Duty station: Seoul, Korea)
Job Description
This job is responsible for supporting the development and coordination of IVI's training and capacity-strengthening programs within the Training & Capacity Strengthening (TCS) team. The role provides administrative support for training program delivery, assists with preparation of training materials and learning resources, supports online learning platforms, and contributes to coordination of training activities under the Global Training Hub for Biomanufacturing (GTH-B) and other training initiatives.
Key Roles & Responsibilities
Training Program Coordination Support
- Provide administrative and operational support for planning and implementation of training programs and workshops.
- Assist in coordinating training schedules, participant registrations, and preparation of training materials.
- Support organization of training sessions, including venue preparation, participant logistics, and learning resources.
Training Materials and Learning Resource Preparation
- Assist in organizing training materials such as presentations, handouts, training manuals, and practical exercises.
- Support formatting and compilation of course materials and learning resources for training participants.
- Maintain organized repositories of training materials and course documentation.
Online Learning Platform and Virtual Training Support
- Assist in managing online learning content on the IVI Online Campus and other digital learning platforms.
- Support the organization and technical preparation of virtual and hybrid training sessions.
- Assist in uploading learning materials, managing course content, and supporting participant access to online resources.
Coordination with Trainers and Training Partners
- Assist in coordinating communication with IVI faculty, trainers, and external experts involved in training programs.
- Support preparation of training agendas, session schedules, and supporting documents.
- Assist in coordinating logistics for partner-led sessions and collaborative training activities.
Training Monitoring and Documentation Support
- Assist in administering training evaluations, participant surveys, and learning assessments.
- Support collection and organization of training feedback and evaluation data.
- Assist in preparing training summaries, documentation, and internal reports.
Stakeholder Communication Support
- Assist in preparing training announcements, participant information packages, and communication materials.
- Support dissemination of training information to participants and partners.
- Maintain records of training participants and program documentation.
Meeting Coordination and Documentation
- Arrange and coordinate internal and external meetings related to training program development and implementation.
- Prepare and circulate meeting agendas, background materials, and supporting documents.
- Take and prepare meeting minutes and action summaries and share them with relevant stakeholders. Maintain records of meetings and track follow-up actions and progress on agreed action items.
Others
- Provide support to other IVI Training & Capacity Strengthening team's training program as team required
Job Requirements and Qualifications
Education Requirements
A Bachelor's degree in administration, science or business-related field
Related Field Work Experience
- Bachelor's degree & 0 years of experience in related field: education, administration, planning, public health or project management
Technical and Professional Skills / Knowledge
- Excellent skills in Microsoft Office and Hancom Office
- Excellent communication skills in dealing with senior external contacts
- Excellent inter-personal communication skills; professional presence
Key Competency
- Client Orientation
- Communication
- Commitment to Continuous Learning
Language Proficiency
For complete job description and to apply, visit:
https://www.ivi.int/training-program-assistant-training-capacity-strengthening-department-based-in-seoul-2/
HOW TO APPLY:
[IMPORTANT] Please download and complete this Employment History template before submitting your application.
? Download Employment History Template (https://ivicdn.wpkorea.org/wp-content/uploads/2026/02/Employment-History-Template_vupdated_2026.xlsx)
Apply via the online form on the job posting page. Submit completed Employment History Template in Excel format saved as: Employment History Template_"Position you are applying for"_"Your Name". Upload your CV/resume (PDF format, max 20 MB). In case of error when submitting with attachment, proceed without the file and submit your CV to the Recruitment Inquiries page.
https://www.ivi.int/training-program-assistant-training-capacity-strengthening-department-based-in-seoul-2/