Call for Proposal: Development of a Robust Employment Framework System for Fairtrade NAPP Staff.
1. Background
Fairtrade Network of Asia and Pacific Producers (FT NAPP),www.fairtrade.net›napp-enregistered in Singapore and operating across multiple countries in Asia and the Pacific, engages approximately 35 staff/consultants across 10+ countries. Historically, FT NAPP has used a mix of consultancy contracts and Professional Employer Organization (PEO) model.
Recent internal Governance reviews have highlighted challenges related to:
- Cost inefficiencies of PEO models
- Perceived inequity among staff across countries
- Compliance risks related to taxation and employment classification
- Alignment with Fairtrade Organizational Code (especially employee protection, equity, and representation)
FT NAPP is now seeking to design and implement a robust, compliant, equitable, and cost-effective employment system, potentially transitioning towards a Singapore based consultancy model for all the 35 staff with strong compliance controls.
2. Objective of the Assignment
The primary objective is to develop a comprehensive employment framework/system for FT NAPP that:
- Ensures full compliance with legal and tax regulations across all operating countries, meeting all employer and organizational obligations related to employees and their taxation.
- Aligns with Singapore regulatory requirements for consultancy contract (as the registered entity)
- Upholds Fairtrade Organizational Code in section 5 (particularly 5.5- 5.8)
- Establishes robust compliance monitoring mechanisms
- Ensures cost efficiency and administrative feasibility
- Ensures flawless and fully compliant transition process from PEO model to Consultancy model.
- Analyse the best practices of other similar organisations working in multiple Asian countries.
3. Scope of Work
The selected organization/consultancy firm will:
3.1 Diagnose & Review
- Draft consultancy contract with all required clauses meeting Singapore labour requirements
- Assess legal, tax, and compliance implications across key countries (India, Sri Lanka Indonesia, Philippines, Thailand, Pakistan, China, Vietnam, etc.)
4. Eligibility Criteria
Interested organizations should demonstrate:
- Proven experience in international HR systems / employment frameworks
- Expertise in multi-country legal and tax compliance
- Experience working with non-profits / international organizations
- Familiarity with consultancy contracts and PEO models
- Strong understanding of Asia-Pacific regulatory environments (preferred)
9. Application Process
Interested organizations should submit their proposals
Subject Line: Proposal for Employment Framework System – FT NAPP
Deadline for submission: 17th April 2026
For detailed information, please check the complete version of the RFP attached below.