TERMS OF REFERENCE (ToR)
Association Anika is seeking an experienced consultant – evaluator to conduct the endline evaluation of the European Union funded and supported project “Civil Society Monitoring Public Administration Reform and Service Delivery”.
1. Background and Project Overview
The Non-Entrepreneurial (Non-Commercial) Legal Entity “Association Anika”, based in Tbilisi, Georgia, was established in 1997 by parents of children with disabilities. Since its establishment, the organization has gained extensive experience in promoting a rights-based approach to social services for vulnerable groups, particularly persons with disabilities.
Since November 2023, “Anika” has been implementing an EU funded project “Civil Society Monitoring Public Administration Reform and Service Delivery” aimed at strengthening local civil society engagement in decision making on the local level, improving welfare service delivery and accountability, supporting dialogue among civil society and other relevant actors, and promoting the exchange of good practices in welfare services at local level.
The project is implemented in three regions of Georgia: Shida Kartli, Mtskheta-Mtianeti, and Guria, covering 11 municipalities.
The main target groups are regional civil society organizations and municipal authorities. The final beneficiaries of the project are the local populations of the three target regions, particularly persons and groups who benefit from municipal welfare services.
The project pursues the following key objectives:
- Strengthening civil society organizations' capacity to monitor local public policies, public finance management, municipal procurement, and welfare service delivery.
- Enhancing CSOs' participation in policy dialogue and decision-making processes at local, regional, and national levels.
- Developing citizen-friendly guides for local budgets and improving municipal welfare programs and services.
- Promoting public access to information, citizen participation, transparency, and accountability in local governance.
Through these interventions, the project seeks to strengthen cooperation between civil society and local authorities, improve the responsiveness and quality of municipal services and ensure greater citizen participation in local decision-making and public finance processes.
2. Purpose and Objectives of the Endline Evaluation
The endline evaluation will be conducted at the final stage of the project to assess its overall performance, achievements, effectiveness and contribution to the intended changes among its target groups and stakeholders.
The specific objectives of the endline evaluation are to:
- Assess the extent to which the project has achieved its planned objectives, outcomes and expected results, as defined in the project logical framework.
- Measure changes in the situation of the target groups compared to the baseline or initial project situation.
- Assess the relevance, effectiveness, efficiency, and sustainability of the project interventions.
- Identify the key factors that facilitated or hindered project implementation and achievement of results.
- Document good practices, lessons learned and challenges encountered during project implementation.
- Develop practical recommendations for future interventions and the sustainability of achieved results.
3. Scope of the Evaluation
The endline evaluation will cover the entire project implementation period starting from November 2023 and assess the achievements and changes resulting from project interventions in the three target regions of Georgia: Shida Kartli, Mtskheta-Mtianeti, and Guria.
The evaluation will examine the extent to which the project has achieved its planned objectives and expected results, with particular attention to strengthening civil society engagement in monitoring public administration reforms, improving local public accountability and enhancing municipal welfare service delivery.
The evaluation will involve consultations with the project's main target groups and stakeholders, such as regional CSOs, representatives of municipal authorities, service providers and other stakeholders involved in project implementation.
Particular attention shall be given to the experiences of local citizens, including beneficiaries and potential beneficiaries of municipal welfare services, to understand the extent to which project interventions have contributed to improving access to information and participation in decision-making.
4. Methodology
The consultant will be responsible for developing a comprehensive evaluation methodology aligned with the project's objectives, logical framework, indicators and available pre-project data.
The proposed methodology will be discussed and agreed upon with the project team at the beginning of the assignment.
The evaluation is expected to apply a mixed-methods approach, combining quantitative and qualitative data collection and analysis to ensure a comprehensive understanding of project achievements and changes.
The proposed methods may include: desk review, quantitative data collection, qualitative interviews, focus group discussions, direct observation.
The consultant should ensure appropriate triangulation of data collected through different methods and sources. The methodology should also ensure the meaningful and accessible participation of persons with disabilities. The consultant must adhere to internationally recognized ethical standards throughout the evaluation process.
5. Duties and Responsibilities of the Consultant
The selected consultant will be responsible for the following tasks:
- Prepare and submit a detailed work plan of evaluation.
- Conduct an initial consultation with the project team.
- Review relevant project documentation and available data.
- Develop the evaluation methodology, including data collection tools.
- Prepare questionnaires and guidelines for surveys, interviews and focus group discussions.
- Conduct fieldwork, collect, analyze and interpret quantitative and qualitative data.
- Present preliminary evaluation findings to the project team and submit the draft evaluation report.
- Incorporate feedback received from the project team and submit the final evaluation report in English.
The project team will provide the consultant with relevant project documentation and facilitate communication with key stakeholders throughout the evaluation process.
6. Deliverables
The consultant is expected to submit the following deliverables:
- Detailed evaluation methodology and work plan.
- Draft evaluation report presenting analysis of the collected data, preliminary findings and conclusions.
- Findings presentation to the project team and relevant stakeholders.
- Final evaluation report with recommendations
7. Timeline
Indicative implementation period is: 23 November –23 December 2026, subject to procurement arrangements, with the final report submitted by 27 December, 2026.
The work plan and overall timeline will be agreed upon with the project team at the beginning of the assignment.
8. Location
Fieldwork: 5–6 working days in Georgia for data collection and consultations with relevant project stakeholders and target groups.
Preparatory work, documents drafting: remote.
9. Budget and Payment Conditions
The financial proposal should indicate the total cost of conducting the endline evaluation, including consultancy fee, fieldwork, accommodation, transportation, data collection, etc.
Please note that Association Anika will cover the consultant’s round-trip airfare to and from Georgia in addition to the consultancy fee.
Payment arrangements will be agreed upon in the consultancy contract and linked to the satisfactory completion and approval of the agreed deliverables.
10. Required Qualifications and Experience
The consultant should meet the following requirements:
- University degree in social sciences, public policy, development studies, or another relevant field.
- Proven experience in conducting project evaluations, baseline and endline assessments or similar research assignments.
- Excellent command of English, including the ability to prepare high-quality analytical reports.
- Knowledge of the Georgian context and relevant institutional frameworks would be an asset.
- Strong organizational and communication skills.
11. Application Procedure and Required Documents
Interested candidates who meet the above requirements are invited to submit their applications by 17 November 2026 to anikavacancy@gmail.com , with the subject line: Application for Evaluation Consultancy
The application should include:
- Curriculum Vitae (CV);
- Expression of Interest with description of suitability for the assignment, relevant previous experience, particularly in evaluation of projects;
- Technical Proposal: a brief description of the proposed evaluation approach, data collection methods and work plan.
- Financial proposal for the consultancy, including all applicable costs and taxes, with the consultancy fee (honorarium) indicated separately.
- Sample of Previous Work: one evaluation report or an executive summary of an evaluation conducted by the applicant in English within the last five years.
12. Selection Criteria
The consultant will be selected based on the relevant qualifications and experience, quality of the technical proposal and competitiveness of the financial offer. Only shortlisted candidates will be contacted for an interview.