The Admin and Procurement Support Officer will be part of the Procurement team in the Project Management Support expertise (ProMt) unit at Oxfam Novib in The Hague. The unit provides project-related financial and administrative support to the Programs and Engagement Departments, and non-project-related financial and administrative support to all units and departments, including procurement support. It owns key policies and processes relating to the operational, financial and administrative management of projects, and procurement in general.
The Role: Provide qualitative, client-focused administrative support to departments and units. You are responsible for accurate purchasing processing and adherence to Oxfam Novib procurement policies, supporting and promoting procurement processes and procedures, and engaging in procurement capacity building.
Tasks and Responsibilities:
- Logistical organization and coordination of consultation fora (workshops, conferences) in The Netherlands or abroad, and support to Project Officers where necessary
- Logistical support for international visitors
- Administrative support to projects and units in The Hague
- Arrangement of internal events for departments and units
- Administrative processing of procurement requests (purchase orders)
- Monitoring and advising on the purchase process from purchase request through payment and aftercare, including contract terms
- Keeping up to date on developments in procedures, procurement and processes, and implementing them, requesting waivers if required
- Acting as focal point for questions and information requests from internal and external stakeholders
- Signaling bottlenecks and proposing and implementing improvements
- Overall assistance of Procurement for The Hague
Requirements:
- Bachelor's degree preferred, or equivalent experience of 1-3 years in purchasing
- Experience in a project-based organization, INGO experience, or a NEVI or CIPS certificate are an added advantage
- Basic knowledge of MS Word, Excel and Outlook; ERP experience desired
- Fluent English; knowledge of Dutch is an advantage
Conditions: One-year contract (including a 1-month trial period) with the possibility of extension; salary scale 7, between €3,039 and €4,493 gross per month for 36 hours a week; year-end allowance and yearly pay increase under the Collective Labor Agreement; hybrid working (50% office in The Hague, 50% home). Candidates residing in the Netherlands or EU/EEA, or willing to relocate at their own expense, are encouraged to apply; Oxfam Novib cannot provide visa sponsorship.
* Only applications received before the closing date 30 October 2026 and submitted via our application portal will be considered.
HOW TO APPLY:
Send your resume and cover letter via the Oxfam Novib application portal (https://jobs.oxfamnovib.nl/talentcommunity/apply/1449748033/?locale=en_GB). Only applications received before the closing date of 30 October 2026 and submitted via the portal will be considered. Questions about the position can be directed to Mark Kingma, Unit Manager, at mark.kingma@oxfamnovib.nl.