Location: Bangkok, Thailand
The Finance and Administrative Officer provides financial and administrative support for the development and implementation of the EpiC Project (HIV and GHS) in Thailand. The incumbent assists the Finance & Admin Team with administrative coordination, documentation, procurement, payments (including advances and advance clearance) and day-to-day operations, and is responsible for data entry and transactions in the accounting system (GFAS).
Key responsibilities:
- Financial function: provide administrative and financial support, process advance clearance, support technical visits, travel authorizations, travel expense reports and contract agreements, and ensure all transactions are accurately recorded in GFAS and reported to internal stakeholders on time.
- Budget monitoring and compliance: monitor project budgets with program and finance teams, review invoices, general ledger entries, journal entries and payment requests, ensure compliance with FHI 360 policies and USG donor regulations, and conduct expenditure tracking and financial analysis.
- Payment processing and internal controls: prepare, process and record payments with correct withholding tax, pre-audit vouchers and invoices, ensure proper coding, documentation and authorization, and maintain strong internal controls and audit readiness.
- Financial systems and data management: maintain organized physical and electronic financial filing systems and ensure the integrity of financial data.
- Administrative support: document preparation, filing, scheduling, records of service contracts and agreements, office operations and vendor coordination, and preparing reports and correspondence.
- Travel and logistics coordination: arrange flights, accommodation and visas, coordinate logistics for meetings, workshops and events, and maintain travel records (e.g., ISOS tracking).
- Coordination and communication with internal teams, partners and external stakeholders.
Qualifications:
- Bachelor's degree in accounting, finance, business administration or a related field.
- Minimum 3–5 years of progressively responsible experience in accounting or financial management.
- Experience in donor-funded projects, international organizations, NGOs or development programs is highly desirable.
- Proven experience in general ledger management, financial reporting and reconciliations; experience supporting financial audits.
- Strong knowledge of accounting standards and principles; high proficiency in Microsoft Excel and other financial tools.
- Understanding of local tax laws, statutory reporting and payroll processes.
Expected annual basic salary range: THB 600,000 - 750,000.
Closing date: 22 October 2026
HOW TO APPLY:
Apply online through the FHI 360 Careers Portal (Workday): https://fhi.wd1.myworkdayjobs.com/en-GB/FHI_360_External_Career_Portal/job/Bangkok-Thailand/Finance-and-Administrative-Officer--EpiC-HIV-and-GHS-Thailand_Requisition-2026201395/apply