Location: Nairobi, Kenya
Amref Health Africa is seeking a Data Clerk to provide accurate, timely and secure data and documentation support for KNEQAS proficiency testing (PT) panel production and scheme operations. The role maintains traceable production records, supports participant enrolment and panel distribution tracking, verifies submitted data, and prepares summaries for technical review and quality improvement. Amref supports KNEQAS for HIV/TB EQA panel production and expansion to additional diagnostic scopes.
Key Responsibilities:
- Production records and traceability: enter and reconcile data from approved PT production worksheets and registers; maintain links between scheme, round, batch and PT item identifiers; record quantities produced, approved for dispatch, dispatched and remaining, flagging discrepancies; file technical records including quality control and batch release documentation and check required fields and approvals.
- Participant and round data: maintain verified participant and facility records in the relevant KNEQAS system; prepare enrolment lists and round trackers; identify duplicate, incomplete or inconsistent records and refer queries for resolution.
- Panel distribution and inventory data: prepare dispatch lists and labels from approved allocation records; reconcile participant identifiers, PT item codes and quantities before dispatch; maintain dispatch and receipt trackers and document delivery queries, missing items and replacements; update production consumable and panel inventory records and report shortages or discrepancies.
- Results entry and data quality: enter authorized paper submissions where required and verify electronic and hardcopy records for completeness and consistency; follow up missing or incomplete submissions; maintain a dated query and correction log; preserve original submissions and the audit trail.
- Reporting and quality improvement: prepare validated summaries of production, dispatch, participation, result submission and outstanding queries for supervisor review; compile approved performance data and track corrective action documentation; support document control, audit preparation and retrieval of scheme records under the applicable PT provider quality system (ISO/IEC 17043:2023).
Requirements:
- Diploma in biological sciences or a relevant course; a bachelor's degree is an added advantage.
- At least one year of data management experience in a busy laboratory.
- Ability to use databases, spreadsheets and electronic records; familiarity with KNEQAS electronic PT systems is desirable.
- Knowledge of data verification, confidentiality, document control and laboratory safety; PT workflow experience is an added advantage.
- Accuracy and attention to detail; analytical and problem-solving skills; clear oral and written communication; sound organization and deadline management; teamwork, flexibility and the ability to work independently with appropriate escalation.
The application deadline is on Thursday 15th October 2026 at 23:59 EAT.
HOW TO APPLY:
Submit your CV highlighting your relevant skills, experience and qualifications, along with a cover letter outlining your suitability for the position, via the application link. Deadline: Thursday 15th October 2026 at 23:59 EAT. Amref Health Africa does not require applicants to pay any money at any stage of the recruitment process.
https://jobs.smartrecruiters.com/AmrefHealthAfrica4/744000154630519