Location: London, United Kingdom
This is a 13.5-month parental leave cover, remote position. Co-Impact brings together local changemakers and funders from around the world to make health, education, and economic systems stronger and more inclusive – creating impact that lasts. Its commitment to advancing gender equality and women's leadership is central to this goal. By focusing on systems, Co-Impact works at the scale of the problem, dismantling the root causes of inequality that disadvantage hundreds of millions of women, girls and marginalized communities. Spanning five continents, the team identifies partners that will create lasting progress when supported with resources to work at scale. Pooled funding allows large, flexible grants and strategic support to locally-rooted partners in Africa, Asia, and Latin America. Co-Impact partners with Professional Employment Organizations (PEOs) to employ their staff.
The Role: Co-Impact is seeking an experienced Assistant to provide high-quality administrative and operational support to the Philanthropy & Communications team during a period of parental leave, supporting the Vice President, Philanthropy & Communications, the Strategic Partnerships Director and the wider team. Reporting to the Vice President, Philanthropy & Communications, the successful candidate will help ensure smooth day-to-day operations of a global team working across multiple time zones. The role requires exceptional organizational skills, sound judgement, strong attention to detail, discretion when handling confidential information, and the ability to manage multiple priorities in a fast-paced environment.
Responsibilities: Provide targeted administrative support to the Vice President, Philanthropy & Communications, and general administrative support to the Strategic Partnerships Director across diary management, travel coordination and expense management; liaise with other Assistants and Operations colleagues to ensure seamless coordination of meetings and travel; coordinate team meetings including scheduling, agenda preparation, logistics, note taking and tracking follow-up actions; support planning and logistics for internal meetings, webinars, workshops and other virtual or in-person events; prepare presentations and coordinate documents; maintain accurate records within Salesforce by creating and updating contacts, organizations and funding opportunities; upload and maintain meeting notes and engagement records to support relationship management and pipeline tracking; assist with moving funding opportunities through the Salesforce pipeline and ensuring data quality; maintain organized Box folders and support document management; provide flexible administrative support as priorities evolve; assist with ad hoc projects and operational tasks; build strong working relationships across global teams; and proactively identify opportunities to streamline team administrative processes, systems and workflows.
Qualifications and experience: Bachelor's degree or equivalent experience, with at least five years' experience supporting senior executives and globally distributed teams across multiple time zones; excellent written and verbal communication skills in English; high proficiency in Microsoft Office (Outlook, Word, PowerPoint and Excel) and experience with CRM systems such as Salesforce; experience coordinating international travel, calendars and expense management; experience within the philanthropy, nonprofit or international development sectors is desirable but not essential.
Required skills: Outstanding organizational and prioritization skills; highly proactive, resourceful and able to work independently while collaborating across a global organization; strong attention to detail with excellent follow-through; demonstrated discretion and professionalism when handling confidential information; excellent interpersonal skills across cultures and time zones; a flexible, positive and solutions-focused approach. Occasional international travel may be required.
Benefits: The role is remote and flexible for candidates authorized to live and work in the UK. Candidates should be comfortable collaborating across time zones, including occasional early-morning or late-afternoon meetings. The annual gross salary is USD74,000 per annum (pro-rated on a monthly basis for the duration of the contract and paid in local currency equivalent) plus a generous benefits package. Co-Impact does not negotiate salary or benefits.
Closing date: 2026-09-04
HOW TO APPLY:
Apply online by 5:00PM British Summer Time (BST) on 4 September 2026 via https://co-impact.jobsoid.com/apply/137192. Submit a tailored CV and cover letter that speak directly to this role and highlight your relevant experience; in your cover letter, please confirm that you are authorized to live and work in the UK. Co-Impact cannot cover relocation costs. Applications that are generic, non-specific, or clearly AI-generated will be less competitive. Applications are reviewed on a rolling basis and the position may close early if a strong pool of candidates is received. As Co-Impact is a small team, they can only respond to applicants selected for an interview. Shortlisted candidates can expect to hear from the recruitment team by mid-to-late September 2026.